Administrative Secretary SY 26-27

Cedar Hills School, home of the Mighty Mustangs is seeking a full-time administrative secretary position to become part of the Hackberry Team. The Superintendent/Principal Secretary plays a vital role in maintaining this culture by serving as the organizational heartbeat of the front office. The Principal Secretary provides high-level administrative support to the school administrator and serves as a welcoming, professional point of contact for staff, families, and community members. This role requires exceptional organization, discretion, and a warm presence to ensure the school runs smoothly and reflects the values of Cedar Hills.

Key Responsibilities

Administrative & Leadership Support

• Manage the Superintendent/Principal’s calendar, schedule meetings, and coordinate logistics for school-wide initiatives
• Draft, format, and distribute professional communications including memos, letters of direction, observation schedules, and staff feedback documents
• Maintain confidential personnel and student records in compliance with district and legal standards
• Assist with documentation related to staff evaluations and corrective action plans

Front Office Operations

• Greet visitors and families with warmth and professionalism, ensuring a welcoming front office environment
• Answer phones, respond to inquiries, and route messages appropriately
• Monitor and report student attendance, process tardy slips, and coordinate substitute coverage
• Maintain inventory and order office supplies as needed
• Perform other duties as assigned

School Communication & Coordination

• Serve as a liaison between the Superintendent/Principal, staff, families, and district personnel
• Support school events, professional development days, and family engagement activities by coordinating logistics and preparing materials
• Assist with newsletters, website updates, and social media posts to promote school pride and transparency

Financial & Compliance Duties

• Prepare purchase requisitions, collect and present purchase orders to business office in accordance with district procedures
• Support compliance reporting including safety drills, enrollment data, and state-mandated documentation

Professional Expectations

· Strong written and verbal communication skills

· Ability to maintain confidentiality and exercise sound judgment

· Exceptional organizational and multitasking abilities

· Friendly, professional demeanor with a commitment to service and teamwork

Qualifications:

• High school diploma or equivalent required
• Valid Arizona Driver’s License
• Minimum 2 years of experience performing clerical work
• Proficiency in Microsoft Office, Google Workspace, and student information systems (e.g., Synergy)

Work Authorization/Security Clearance

Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona department of Public Safety.

Pay: $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $20