Administrative Assistant Level II

Job Summary:

The Administrative Assistant Level II plays a vital role in ensuring the smooth operation of a government sales office and warehouse. This position requires strong organizational skills, attention to detail, and knowledge of government contracting procedures. The administrator will support daily operations, maintain compliance with federal, state, and local regulations, and assist with administrative tasks related to government contracts. 

Supervisory Responsibilities:

-        None 

Duties/Responsibilities:

 

-        Administrative Support: Manage office operations, including scheduling, correspondence, and document preparation. 

-        Government Compliance: Ensure adherence to procurement regulations and maintain contract documentation. 

-        Inventory & Logistics Coordination: Assist with tracking inventory, processing orders, and coordinating shipments. 

-        Customer & Vendor Relations: Communicate with government agencies, suppliers, and internal teams to facilitate smooth transactions. 

-        Recordkeeping: Maintain accurate records of contracts, invoices, and procurement activities. 

-        Office & Warehouse Coordination: Support warehouse operations by managing supplies, tracking shipments, and assisting with logistics.

-        Reporting & Documentation: Prepare reports, maintain databases, and ensure compliance with government contract requirements; knowledge and proficiency in Excel is required.

-        Team Collaboration: Work closely with sales, operations, and warehouse teams to streamline processes. 

-        Performs other duties as assigned.

 

Required Skills/Abilities: 

-        Strong organizational, communication, and problem-solving abilities.

-        Proficiency in Microsoft Office Suite, inventory management systems, and government procurement platforms. 

-        Familiarity with GSA schedules, FAR Regulations, and government procurement platforms. 

-        Excellent customer service abilities.
-        Thorough understanding of company policies and practices.  

Education and Experience:

-        Associate's degree (or equivalent) in business administration or related field (preferred) 

-        Minimum 3 years’ experience in office administration, preferably in government contracting or logistics. 

Work Environment/Physical Requirements: 

-        Office and warehouse setting with occasional interaction with government representatives.
-        Fast-paced environment requiring adaptability and attention to detail. 
-        Prolonged periods sitting at a desk and working on a computer.
-        Must be able to lift up to 15 pounds at times.