Editorial Assistant, Union Square

Position: Editor Assistant, Union Square Kids

Reports to: Executive Editor

Union Square Kids is seeking a highly motivated, collaborative, and resourceful editorial assistant to join our editorial team. Reporting to the executive editor, Union Square Kids the editorial assistant works closely with the executive editor to manage day-to-day author/agent relations; reading submissions and providing feedback; participating in editorial and author/agent meetings as needed; project trafficking, title management, scheduling, meeting logistics; and acquisition and sales material development among other editorial and administrative responsibilities. The editorial assistant also supports other senior-level department editors with acquisition and sales material needs, coordinates meetings, and acts as liaison to track systems, processes, and oversee editors’ needs. This position works closely with design, managing editorial, production, sales, and marketing teams to ensure efficient workflow and maintain a collaborative work environment.

At Union Square Kids our mission is to publish books and products with a point of view. We promote excellence in contemporary book publishing and honor the vision of our creators by providing best-in-class editorial and design paired with the highest quality production, sales, and marketing.

Position Overview

The editorial assistant works closely with the executive editor to manage day-to-day author/agent relations; reading submissions and providing feedback; attending editorial and author/agent meetings as needed; project trafficking, title management, scheduling, meeting logistics; and acquisition and sales material development among other editorial and administrative responsibilities. The editorial assistant also supports other senior-level department editors with acquisition and sales material needs, coordinates meetings, and acts as liaison to track systems, processes, and oversee editors’ needs. This position works closely with design, managing editorial, production, sales, and marketing teams to ensure efficient workflow and maintain a collaborative work environment.

Position Requirements

• Exceptional organizational skills, particularly with creating and maintaining project tracking systems.
• Keen ability to pay close attention to detail.
• Adept at problem solving and multitasking.
• Careful attention to detail and timely follow-up, both internally and externally.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office systems including Word, Excel, PowerPoint and Teams; Adobe Acrobat; Dropbox; a working knowledge of FileMaker Pro, InDesign and PhotoShop a plus.
• Proven ability to work in a fast-paced, deadline-driven environment.
• Strong interest in children’s trade publishing and understanding of the marketplace.

Position Qualifications

• 4-year college degree or equivalent experience 
• Minimum 2 years of related office experience
• Flexible hybrid schedule with 3 days a week in the office