Administrative Assistant

Habitat for Humanity of the New River Valley (HFHNRV) is a nonprofit organization building strength, stability, and self-reliance through shelter. We were founded on the conviction that every man, woman, and child should have a simple, decent place to live in dignity and safety.

HFHNRV is an equal opportunity employer.

Position Summary

Currently a PART-TIME positions the Administrative Assistant plays a key role in supporting the Executive Director and the broader team by ensuring smooth administrative operations across all departments. This individual must be highly organized, trustworthy, and capable of managing sensitive information with discretion.

Key Responsibilities

Administrative Support

· Provide day-to-day administrative support to the Executive Director and team.

· Maintain confidentiality and handle sensitive information with discretion and care.

· Manage and update the organization’s database, serving as the system administrator.

· Prepare and distribute board packets at least seven days in advance of meetings.

· Create and maintain Dashboard Reports for Board Meetings.

· Record and archive family selection board decisions.

· Audit and update website content and manage committee/policy manuals.

· Develop and implement internal communication and procedural efficiencies.

· Use AI tools to record minutes for committee meetings.

· Keep the Executive Director informed on key events and organizational issues.

· Manage inventory, maintain password logs, and lead the adoption of new tools/systems.

· Perform additional administrative tasks as assigned.

Resource Development

· Process donations and send acknowledgment letters promptly.

· Support planning and execution of special events.

Construction Support

· Provide administrative support for home-building projects.

Family Services

· Update background checks for partner families and key volunteers on an annual basis.

· Maintain and organize sweat equity files and partner family records.

· Assist with preparing homeowner manuals.

· Coordinate groundbreakings and dedications with the Management Team.

· Support the Family Services Team in guiding homeowners through the application process to closing.

Qualifications

· Associate degree or higher in Business, Finance, Office Management, or related field preferred.

· 2–5 years of administrative experience preferred.

· Proficiency in the MS Office Suite and Adobe is required.

· Experience with QuickBooks and database management preferred.

· Excellent written and verbal communication skills.

· High degree of professionalism, integrity, and confidentiality.

· Must pass a background check.

· Demonstrated ability to anticipate needs and improve operational efficiency.

Work Schedule

· Flexible part-time schedule (Tuesday through Friday)

· 20 to 25 hours per week

Compensation

· $19 to $23 per hour, based on experience

Job Type: Part-time

Pay: $19.00 - $23.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $19 - $23