Accountant

The Staff Accountant supports Habitat for Humanity’s financial operations by performing specialized accounting functions and property management bookkeeping. This position manages organizational financial transactions in QuickBooks, performs HOA bookkeeping in Buildium, reconciles accounts, processes payroll journal entries and vendor payments, maintains fixed asset and land databases, and supports audit preparation and grant compliance reporting.

The Staff Accountant plays a dual role bridging organizational accounting and homeowners’ association financial management, requiring proficiency across multiple software platforms and the ability to manage detailed, compliance-driven financial processes with accuracy and integrity.

Essential Duties & Responsibilities

The following essential functions represent the fundamental job duties of this position. An individual must be able to perform these essential functions with or without reasonable accommodation.

Finance & Accounting Operations

• Post transactions into QuickBooks with correct approvals, accounts, and class codes.
• Process accounts payable, deposits, payroll journal entries, and ACH vendor payments.
• Reconcile monthly bank accounts and general ledger accounts.
• Prepare journal entries for closed homes.
• Calculate discount mortgages using T-Value software and update values annually.
• Reconcile inventory, closing costs, mortgage investors, and other accounts.
• Maintain the Land Database and Fixed Asset Database, including depreciation entries.
• Prepare and maintain fixed asset schedules.
• File ReStore sales tax returns.
  
  
  

Homeowners’ Association Bookkeeping

• Perform bookkeeping for Homeowners’ Associations using Buildium software.
• Post dues payments, vendor bills, and HOA transactions.
• Reconcile HOA bank accounts monthly.
• Generate and distribute monthly HOA financial reports.
  
  
  

Compliance, Reporting & Audit Support

• Assist with audit preparation and end-of-year financial activities.
• Support grant reporting and compliance tracking.
• Provide reports and data for special projects and research as requested.
• Ensure all financial entries and records comply with organizational policies and applicable regulations.
  
  
  

Cross-Departmental Support & Records Management

• Serve as backup for Accounts Payable during absences.
• Scan, organize, and maintain digital financial records.
• Collaborate with staff and volunteers on financial procedures.
• Participate in finance team meetings and recommend process improvements.
• Provide occasional training or guidance to staff, volunteers, or HOA representatives on financial processes.
• Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate, which will be conducive to maximum employee morale, productivity, efficiency, and effectiveness.
  
  
  

Requirements

Education

• Associate’s degree in Accounting, Finance, or a related field preferred.
• Bachelor’s degree in Accounting or Finance a plus.
  
  
  

Experience

• Minimum of three to five (3–5) years of experience in accounting, finance operations, or property management bookkeeping.
• Experience with accounts payable, bank reconciliations, journal entries, and general ledger maintenance.
• Experience with HOA or property management bookkeeping preferred.
• Experience with audit preparation and grant compliance reporting preferred.
  
  
  

Knowledge, Skills & Abilities

• Proficiency with QuickBooks Enterprise required.
• Knowledge of Buildium or similar property management software preferred.
• Knowledge of Procore construction management software a plus.
• Knowledge of T-Value or similar financial calculation software a plus.
• Strong skills in Microsoft Office products (Excel, Word, Outlook, SharePoint), with advanced Excel skills for financial analysis and reporting.
• Strong analytical skills with high attention to detail and accuracy.
• Ability to manage multiple priorities and meet recurring deadlines in a detail-driven environment.
• Integrity and confidentiality in handling sensitive financial information.
• Self-motivated, adaptable, and able to work independently with minimal supervision.
• Clear and professional communication skills with staff, vendors, and volunteers.
• Understanding and appreciation of the mission of Habitat for Humanity.
  
  
  

Licenses & Other Requirements

• Valid Florida Driver’s License and acceptable driving record.
• Must pass background check and drug screening.
• Florida Notary Public certification required, or ability to obtain within six (6) months of hire.
• Bilingual in English and Spanish strongly preferred.
  
  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position with or without reasonable accommodation. This is an office-based accounting role with extensive computer use, data entry, and financial document processing.

• Regularly required to remain in a stationary position for extended periods while performing data entry, account reconciliations, and financial analysis using office equipment, computers, and telephones.
• Regularly required to operate a computer, telephone, calculator, and other standard office equipment.
• Regularly required to detect and interpret information displayed on computer screens, printed financial documents, invoices, bank statements, and reports at close range.
• Regularly required to communicate clearly and effectively, both verbally and in writing, so that financial information is understood by staff, vendors, auditors, and volunteers.
• Regularly required to perform repetitive motions, including use of a keyboard, mouse, and calculator.
• Frequently required to position self to access files, drawers, and office equipment, including bending to file and maintain financial records.
• Frequently required to move about the office to attend meetings, access files, and coordinate with staff.
• Occasionally required to operate a motor vehicle to travel to Habitat offices, ReStores, or HOA meetings.
• Occasionally required to transport objects weighing 5 to 25 pounds (e.g., files, binders, supplies, and equipment).
  
  
  

WORK ENVIRONMENT & CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position with or without reasonable accommodation.

• Majority of work is performed in a standard office environment with generally quiet to moderate noise levels.
• Standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility for month-end close, audit preparation, and other financial deadlines.
• Occasional travel to Habitat offices, ReStores, or HOA meeting locations.
• May require occasional work outside of normal business hours during audit season, year-end close, or grant reporting deadlines.
  
  
  

Other Duties

Please note this position description is designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the associate for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EQUAL EMPLOYMENT OPPORTUNITY & REASONABLE ACCOMMODATION

Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, citizenship, religion, sex, pregnancy, marital status, age, national origin, physical or mental disability, sexual orientation, genetic information, veteran/reserve national guard status, or any other status or characteristic protected by law.

Habitat for Humanity of Lee & Hendry Counties is committed to providing reasonable accommodation to qualified applicants and employees with disabilities. If you need reasonable accommodation to participate in the hiring process or to perform the essential job functions, please contact Deborah Boyer at 239-360-8019.