Administrative Assistant

Habitat for Humanity of La Pine Sunriver

Administrative Assistant

Habitat for Humanity of La Pine Sunriver

Location: La Pine and Sunriver, Oregon

Employment Type: Part Time, 20 hours per week

Reports to: Executive Director

Position Overview

The Administrative Coordinator plays a vital role in ensuring the smooth operation of

Habitat for Humanity of La Pine Sunriver’s administrative functions. This position is

responsible for bookkeeping, financial reconciliation, grant tracking and compliance

monitoring. The Administrative Coordinator will work closely with the Executive Director, accounting partners and HR service providers to maintain organizational efficiency and compliance with Habitat for Humanity International (HFHI)

policies.

Key Responsibilities

·        Manage daily bookkeeping, including accounts receivable (AR) and accounts

payable (AP).

·        Perform daily reconciliations with the ReStore.

·        Track grant expenses, ensuring proper documentation and financial accountability.

·        Monitor grant reporting requirements to ensure compliance.

·        Coordinate with contracted bookkeeping service for financial reporting and audits.

·        Assist with payroll processing.

·        Ensure compliance with HFHI guidelines and reporting requirements.

·        Track expenses related to grants and prepare reimbursement requests.

·        Track subcontractor compliance and expenses.

Preferred Qualifications & Skills

·        Experience: Minimum 2 years of administrative, payroll or bookkeeping (nonprofit and/or construction experience a plus).

·        Technical Skills: Proficiency in QuickBooks Online, Microsoft Products (Excel, Word, Outlook) and online banking.

·        Detail-Oriented: Strong organizational and time-management skills with attention to detail.

·        Communication: Strong written and verbal communication skills.

·        Team Player: Ability to work collaboratively in a mission-driven, community- focused environment.

·        Confidentiality: Demonstrated ability to handle sensitive information with discretion.

·        Must be willing and able to work in-person at our locations in Sunriver and La Pine.

Compensation & Benefits

·        Salary range $24-$26 per hour.

·        Flexible work schedule.

·        The opportunity to contribute to a mission-driven organization making a lasting impact on affordable housing in the La Pine and Sunriver communities.

Email cover letter and resume to: info@habitatlapinesunriver.org