Facilities & Operations Administrator

We're a construction company that moves fast and values people who keep things in order. You'll have real responsibility from day one, a supportive team around you, and room to grow.

Company Description

Haas Development & Construction, founded in 2016, delivers high-quality renovation, remodeling, custom cabinetry, ADU/DADU, and design services across the greater Seattle area. The company is known for its industry experts who focus on craftsmanship, reliability, and a strong customer-centric approach. Clients value Haas for transparent communication, attention to detail, and results that align with their vision. The organization emphasizes keeping clients informed at every stage of a project, ensuring an experience that is both professional and memorable. This commitment to quality and client care is what defines the “Haas difference.”

What You'll Do

Building Administration

• Serve as the point of contact for day-to-day building operations and facility needs
• Coordinate and manage vendor relationships — scheduling, communication, and follow-up
• Track maintenance requests and ensure work orders are completed on time
• Help maintain a clean, safe, and organized work environment

Company Vehicle Administration

• Oversee company vehicle records, registrations, and compliance
• Coordinate vehicle scheduling, inspections, and maintenance appointments
• Keep vehicle documentation current and organized

General Operations Support

• Maintain organized digital and physical filing systems — tabs, logs, and trackers kept up to date
• Support the operations team with administrative tasks as needed
• Be a reliable, communicative team player who makes things easier for everyone around them

Qualifications

• Strong analytical skills to track operations data, identify process improvements, and support decision-making.
• Effective communication abilities, including clear written and verbal communication and professional interaction with staff, clients, and vendors.
• Bonus: Experience in operations management, including coordinating facility activities, managing vendors, and supporting process efficiency.
• Proficiency in administrative assistance tasks such as scheduling, documentation, data entry, and records management.
• Customer service skills to handle inquiries, support internal teams, and contribute to a positive workplace experience.
• Comfort with office productivity software (e.g., Microsoft Office or Google Workspace) and basic project management tools.
• Ability to prioritize tasks, manage multiple responsibilities, and work independently in a fast-paced environment.
• Previous experience in construction, property management, or a related industry is beneficial but not required.
• High school diploma or equivalent required; additional coursework or degree in business, operations, or a related field is a plus.