Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily office operations, ensuring a smooth and efficient workplace environment. Your proactive approach and excellent communication skills will support various administrative functions, from managing schedules to maintaining records. This position offers an exciting opportunity for someone who thrives in a fast-paced setting, enjoys multitasking, and is passionate about delivering exceptional customer service. The ideal candidate will bring strong organizational skills, technical proficiency, and a positive attitude to help our office run seamlessly every day.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing outstanding customer support with professional phone etiquette.
• Oversee calendar management and schedule appointments for staff and executives, ensuring optimal time utilization.
• Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace, maintaining organized filing systems both digitally and physically.
• Perform clerical duties including proofreading documents, filing records, and managing correspondence to support office efficiency.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and process invoices.
• Support office management activities by coordinating supplies, maintaining equipment, and ensuring the workspace is organized and functional.
• Provide administrative assistance as needed, including personal assistant responsibilities, medical or dental receptionist duties, and supporting team members with various projects.

Experience

• Proven experience in an office environment with strong clerical or administrative responsibilities.
• Demonstrated proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and productivity tools.
• Experience handling multi-line phone systems and providing excellent customer service in person or over the phone.
• Familiarity with data entry procedures, filing systems, and basic bookkeeping using QuickBooks or similar software.
• Knowledge of HIPPA laws.
• Prior experience as a front desk coordinator, medical or dental receptionist, or personal assistant is preferred.
• Experience using an EHR sytem to check clients into their appointments, take payments and etc.
• Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively in a busy office setting.

Join us to be part of a vibrant team dedicated to creating a welcoming environment while supporting our organization’s success!

Pay: $23.51 - $28.31 per hour

Ability to Commute:

• Greensboro, NC 27405 (Preferred)

Work Location: Hybrid remote in Greensboro, NC 27405

Salary : $24 - $28