Part time Office administrator

Job Overview

We are seeking a dynamic and organized Part-Time Office Administrator to join our team! This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about maintaining smooth office operations. As a vital part of our team, you will handle a variety of administrative duties, support daily office functions, and ensure excellent communication with clients and staff alike. Your energetic approach and attention to detail will help foster an efficient, welcoming workplace where everyone can succeed.

Responsibilities

• Manage front desk duties, including greeting visitors and directing them appropriately
• Operate multi-line phone systems to handle incoming calls with professionalism and courtesy
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
• Perform data entry tasks accurately using Microsoft Office and Google Workspace tools
• Assist with bookkeeping responsibilities using QuickBooks to track expenses and invoices
• Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination
• Handle confidential information with discretion while providing exceptional customer service and client communication

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable
• Excellent phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong typing skills, data entry accuracy, proofreading ability, and computer literacy are essential
• Prior clerical or administrative experience combined with excellent customer support skills
• Ability to handle confidential information responsibly while maintaining professionalism at all times
• Effective time management skills with the ability to prioritize tasks efficiently
• Personal assistant or office management experience is advantageous but not required

Join us in creating a vibrant work environment where your organizational talents can shine! This paid part-time position offers an exciting opportunity to develop your skills while supporting a dedicated team committed to excellence.

Pay: $18.00 - $19.00 per hour

Work Location: In person

Salary : $18 - $19