Financial Coordinator

The Agency:

Proudly already the No. 1 Hispanic entertainment and consumer PR agency in the country, the secret to H M Communication’s success for more than 20 years is a simple one: We enable brands to engage with their target audiences, and specifically Hispanics, by developing PR and culture marketing campaigns that are inclusive, respectful, meaningful, and business-positive and, as a result, create awareness, business impact, and transformative outcomes for our clients. But our success isn’t just rooted in our approach to the work. At its core is our talent-rich dream team of PR professionals who seek excellence at every turn.

We proudly represent popular, iconic consumer, entertainment, and culture-first brands - located across the U.S. and the world. Some of our clients include Amazon Music, Amazon Stores, Paramount Pictures, Prime Video, Telemundo Network, Walt Disney Pictures, Warner Bros., and Universal Pictures - just to name a few!

Public relations is at the center of all that we do. We take a 360-degree approach to our work. We bring the right communications mix to our clients to best meet their goals - no matter if that includes media outreach, influencer relations, celebrity partnerships, event production, media buying, and more. We add value to (and are valued by) our clients thanks to our optimal size and agility, our culture-first mindset, our entrepreneurial spirit, our welcoming approach, and our ability to deliver the unexpected.

Our Team:

We’re glad to have built a unique employee culture at H M, and together, we continuously improve as a strong, united, and unstoppable team. In doing so, we’re better able to serve our business and our clients while remaining as the PR and culture marketing agency of choice for brands and companies looking to reach Hispanic and multicultural consumers.

Today, our team includes nearly 30 multilingual and ambi-cultural PR experts from diverse backgrounds with a wide range of age demographics, from recent college graduates to industry veterans. With co-headquarters in Los Angeles and Miami, and a focused team in and around New York City, a large percentage of our team members are based in some of the biggest media markets in the U.S. We’re proud to also have team members in other leading Hispanic consumer gateway markets like Mexico City and Madrid.

One of the things we value most is the opportunity to work with talented people in highly creative and productive ways. That’s why at H M, we’re always inclusive and results oriented, and we’re also selective and discerning when it comes to building our dream team and our client roster. The diverse team we’ve built at H M includes team members who:

• Are just starting out in their careers or have heaps of industry and on-the-job experience;
• Have worked in big and small PR agencies, as freelancers and personal publicists, or in corporate relations or global communications departments;
• Represent multiple generations, speak one or more languages, are native English speakers or native speakers of another language, and were born here and abroad;
• Have deep traditional consumer PR, integrated marketing, content creation, and social media experience and/or are well-versed in corporate communications, experiential and influencer marketing, and paid media;
• Speak with media in Spanish or English, and/or can seamlessly pitch Spanish, English, and bicultural outlets;
• And, are entertainment industry specialists or jacks (or rather publicists!) of all trades and all industries.

The proof of our effectiveness is in:

• Our resilience and more than 20-year track record of success;
• The awards we receive from leading industry organizations;
• The testimonials we receive from our clients;
• The expansion of our remits beyond traditional PR and long-standing relationships we’ve built and maintained with leading brands;
• And, the quality of our people, the strength of the work we’ve done, and the success we’ve achieved as a team.

Together, our team members exemplify our core values of curiosity and continuous learning, solutions and results-driven focus, bravery and fearlessness, respect and collaboration, big thinking and authentic leadership, and quick thinking and responsiveness. Does that sound like you? If so, we invite you to apply to join us!

The Opportunity Role:

H M Communications is looking for a Finance Operations Coordinator to join our dynamic agency of professionals. This individual’s organizational and communication skills, along with their attention to detail and ability to handle multiple tasks at one time are critical to the success of the agency.

In this role, the Coordinator will work in close partnership with the Senior Director of Finance Operations alongside the senior leadership team consisting of the Chief Executive Officer/President; Chief Strategy and Creative Officer/Partner; and EVP/Chief People Officer to ensure proper operation for the organization.

The individual who steps into this role will work remotely from their home office in Los Angeles, and they will be asked to regularly support office needs at the H M Communications West Hollywood office location.

Core Responsibilities:

The Coordinator candidate will be expected to deliver on several primary responsibilities, which may change and evolve based on agency responsibilities that are needed. Core responsibilities expected for this position include (but are not limited to) the ones listed below.

Finance:

• Support with accounts payable including keeping track of vendor files and vendor invoices, inputting data in Quickbooks, making payments, and verifying payments.
• Reconcile expenses incurred by the agency internally and for clients.
• Work with teams regularly to manage and monitor project budgets.
• Assist in maintaining account receivables including generating invoices and tracking client payments.
• Support agency set up with clients’ accounting departments for business operations.
• Assist in preparing materials for the CPA and tax filings.
• Assist in managing agency cash flow.

Operations:

• Support with scheduling meetings.
• Assist with employee onboarding and offboarding.
• Assist with processing payroll and Human Resources items as needed.
• Work with our insurance agent and payroll software to manage company benefits.
• Support with developing, implementing, and maintaining quality protocols; grow the efficiency of existing organizational processes and procedures.
• Assist with drafting, reviewing, and monitoring client agreements.
• Support with internal contracts, insurance requirements, and document management.
• Monitor operational changes and implement them in compliance with federal, state, and local requirements.

Office Management Additional Responsibilities:

• Conduct research on industry best practices for benefits, compensation, and other perks, and share research findings for internal use.
• Organize agency files on our server and in the office.
• Support the planning and execution of client gifting, employee gifting, employee outings, and agency retreats.
• Assist with management of the West Hollywood office including organizing the space, reviewing mail, and restocking supplies.

Requirements:

To be considered for this role, candidates must meet the below requirements:

• Minimum 1 years of experience in bookkeeping and/or office management.
• Knowledge of QuickBooks Online and/or other bookkeeping software.
• Understanding of budgets and budget management.
• A fast learner that works efficiently in a fast-paced environment by following instructions, taking initiative, willing to assist, being resourceful, managing tasks, multitasking, being flexible, using critical thinking, and prioritizing deadlines and deliverables.
• Resourceful with strong problem-solving skills and able to develop alternative solutions.
• Proficient with Microsoft Office and Google Suite (Drive, Sheets, Docs, etc).
• Exhibit strong communication skills (written and verbal).
• Be organized and detail oriented.