Document Control Manager - MARTA

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Ensure compliance with the document management standard for the Program.
• Understanding and implementing the requirements pertaining to the maintenance of project record documents according to the project contract.
• Install, administer, and maintain the Document Management System for tracking, retrieving, updating and maintaining all program/project documents.
• Responsible for overseeing, providing guidance and instructions for document controls staff.
• Establish and maintain a Document Control System (including tracking logs).
• Maintain all contract documents – administrative documents, bid documents, daily reports, monthly, reports, test results, meetings, drawings, program sketches general correspondences, etc, as it relates to the program.
• Oversee the processing of all incoming and outgoing program documentation.
• Oversees the Document Management System for tracking, retrieving, updating, and maintaining all program/project documents.
• Oversees the Document Management System for tracking, retrieving, updating, and maintaining all program/project documents.
• Develops policies and procedures for document controls for client and program participants.
• Responsible for overseeing maintenance of all contract documents – administrative documents, bid documents, daily reports, monthly, reports, test results, meetings, drawings, program sketches general correspondences, etc, as it relates to the program.
• Oversees the processing of all incoming and outgoing program documentation.
• Responsible for the program’s Document Control center.
• Performs work in a safe manner and actively encourage others to comply with safety rules and regulations.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• Must have a Bachelor of Science degree from a four-year college or university.
• Minimum of five years of experience in Construction Management, Program Management and/or Construction industry.
• Must have experience directing employees.
• Must work efficiently while handling many tasks simultaneously.
• Must have relative experience in Program and Project Control Systems

Skills and Competencies required to perform tasks:

• Ability to analyze and solve problems.
• Ability to prioritize and organize.
• Should have knowledge of the company as well as the company’s clientele and their work.
• Supervisory skills.
• Business writing.
• Interpreting departmental policies and procedures.
• Interpersonal skills are required to deal with personnel situations.
• Ability to speak effectively before the client, contractors, or employees of the organization.

Expected Relationships:

• Client
• All office personnel and support staff
• Vendors

Relevant Knowledge Base:

• Knowledge of organizational structure of company, familiar with Division Executives – clients, legal counsel, etc.
• Excellent grammar and spelling.
• Business etiquette.
• Office theories and principles.
• Program/service offered, and terminology used.

Essential Equipment and Software Requirements:

• Computer skills – MS office productivity suite includes Excel, Word, Access, PowerPoint, Outlook, etc.
• Large format and small format (plotters, printers, scanners, etc.)
• Relational Databases – SharePoint is a plus

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.