Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily administrative operations, enhance team productivity, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to manage administrative tasks efficiently. If you thrive in a fast-paced environment and enjoy providing exceptional support, this position is perfect for you!

Duties

• Manage administrative responsibilities directly for a company owner, greeting visitors and sales contacts and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries to the appropriate personnel
• Perform data entry, maintain accurate filing systems, and organize documents both physically and digitally using Google and Microsoft Office tools
• Support office management tasks such as calendar management, scheduling appointments, and coordinating and preparing for meetings
• Assist with community centered activities by planning, scheduling, booking and keeping up with contacts
• Maintain responsibility for many of the company's 'people' initiatives; ie; celebrations, training, meetings, anniversaries, etc
• Provide customer service support by answering questions, resolving issues promptly, and maintaining positive client interactions
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy
• Physical ability to spend days moving back and forth between desk work and foot work is a must; not all responsibilities would require dedicated desk time
• Be available to aide in running errands, talk at jobsites with contacts, attend meetings with owner, etc

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent communication skills with a professional phone manner
• Experience working with the public at all levels is preferred
• Strong time management skills with the ability to prioritize tasks effectively in a busy environment
• Personal assistant experience or office management background is advantageous
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in proofreading and filing
• Must have a valid driver's license with a clean driving record
• Must be willing to submit to (and pass) a background check and drug screen

Join us to be part of an energetic team committed to excellence! This paid position offers opportunities for growth while supporting your professional development in administrative functions. We value proactive individuals who excel at multitasking and thrive on delivering outstanding customer support. Apply today to help us keep our office running smoothly!

Job Types: Full-time, Part-time, Temp-to-hire

Pay: $10.00 - $15.00 per hour

Expected hours: 25 – 40 per week

Education:

• High school or equivalent (Required)

Location:

• Marion, KY 42064 (Required)

Ability to Commute:

• Marion, KY 42064 (Required)

Work Location: In person

Salary : $10 - $15