What are the responsibilities and job description for the Office Administrative Assistant position at H.G. Reynolds Company?
WHO WE ARE
Since 1948, H.G. Reynolds Company has been enhancing educational facilities by creating spaces that provide communities with state-of-the-art schools that positively impact local economic growth. For 75 years, we have successfully worked in numerous South Carolina school districts and have delivered over $1 Billion in K-12 educational facilities.
JOB DESCRIPTION
We are hiring a full-time Office Administrative Assistant to join our small, tight nit team in our Aiken, SC location. We are looking for a dependable, organized and detail-oriented candidate to assist our daily operations. This position will provide general administrative support while assisting project teams with construction documentation, recordkeeping and coordination.The ideal candidtate is professional, comfortable managing multiple priorities and able to work effectively with office staff, project managers, vendors and other project partners. The ability to use Microsoft Office Suite and Adobe is required.
DUTIES & RESPONSIBILITIES
•Answer and direct incoming phone calls and emails
•Greet visitors and provide general front-office duties
•Maintain organized electronic and physical filing systems
•Prepare, format, copy, scan and distribute invoices and other documents
•Receive, sort and distribute mail, packages and deliveries
•Assist with data entry, spreadsheets and reports
•Collect and track all items to complete the Close Out process for all projects
•Format and Print drawings
•Help collect and track all insurance certificates and w-9 forms
•Provide Administrative support to management and other team members as needed
QUALIFICATIONS
•High school diploma or equivalent required.
•Strong oral and written communication skills.
•Excellent organizational skills and attention to detail.
•Ability to manage multiple assignments, deadlines and changing priorities.
•Ability to organize and complete tasks in a timely manner.
•Professional and courteous communication style.
•Proficiency with Microsoft Office and Adobe required.
•Ability to sit and/or stand for long periods of time.
•Dependable attendance and punctuality.