Accounting Clerk

Position OverviewWe are seeking a detail-oriented, organized, and dependable Part-Time Accounting Specialist to support our accounting department with accounts receivable, accounts payable, reconciliations, filing, recordkeeping, and general accounting functions.The ideal candidate will have prior accounting or bookkeeping experience and be comfortable handling routine AR/AP responsibilities with limited supervision. This position requires someone who takes pride in maintaining accurate financial records and keeping both accounting files and administrative paperwork organized.Key ResponsibilitiesAccounts Receivable

• Process and accurately record customer payments and cash receipts.
• Apply customer payments to invoices and accounts.
• Prepare and distribute customer invoices and statements.
• Monitor outstanding receivables and follow up on past-due balances.
• Assist with customer collections and communicate professionally regarding outstanding invoices.
• Research and resolve payment discrepancies and account issues.
• Perform customer account reconciliations.
• Maintain accurate and up-to-date customer records.
• Respond to customer questions regarding invoices, payments, and account balances.

Accounts Payable

• Review, code, and enter vendor invoices accurately and timely.
• Verify invoices and supporting documentation prior to payment.
• Process vendor payments in accordance with company procedures.
• Reconcile vendor statements and research discrepancies.
• Communicate with vendors regarding invoices, payments, and account questions.
• Maintain accurate and up-to-date vendor records.

Filing & Records Management

• Maintain organized physical and electronic accounting files.
• File customer invoices, vendor invoices, payment records, receipts, purchase orders, and other financial documentation.
• Scan and electronically file accounting and administrative documents.
• Ensure documents are filed accurately and can be easily retrieved when needed.
• Maintain organized customer and vendor records.
• Assist with document retention and records management.
• Review and organize existing files as needed.
• Ensure accounting paperwork is properly matched, labeled, and filed.
• Assist with maintaining an orderly and efficient accounting filing system.

General Accounting & Administrative Support

• Perform accurate accounting data entry.
• Assist with researching and resolving accounting discrepancies.
• Provide general administrative support to the accounting department.
• Assist with special projects and other duties as assigned.

Qualifications

• 2 years of experience in accounting, bookkeeping, accounts receivable, accounts payable, or a related field preferred.
• High school diploma or equivalent required; accounting or finance education is a plus.
• Working knowledge of basic accounting principles.
• Experience with accounts receivable and accounts payable processes.
• Experience with account reconciliations.
• Strong attention to detail and accuracy.
• Excellent organizational and filing skills.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to work independently and prioritize multiple responsibilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of financial and business information.

Preferred Qualifications

• Experience working with an accounting or ERP system - Previous experience with Acumatica is a bonus
• Experience with customer collections and past-due accounts.
• Experience applying customer payments and reconciling accounts.
• Experience processing vendor invoices and payments.
• Experience maintaining both electronic and physical accounting records.
• Associate's or bachelor's degree in accounting, finance, or a related field preferred

Ideal CandidateThe ideal candidate is organized, dependable, detail-oriented, and comfortable taking ownership of routine accounting responsibilities. The successful candidate should be able to work independently, identify discrepancies, research issues, and follow through to resolution.Strong organizational and filing skills are important, as this position will be responsible for maintaining accurate, complete, and easily accessible accounting records.SchedulePart-time position. Hours and schedule will be determined based on business needs and candidate availability.

Pay: $27.00 - $32.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Experience:

• AR: 1 year (Required)

Language:

• english (Required)

Ability to Commute:

• Woburn, MA 01801 (Required)

Work Location: In person

Salary : $27 - $32