Business Service Associate II

Class Summary

Job Description

This position provides administrative and financial support by processing a variety of purchasing, payment, and invoicing documents while ensuring compliance with established procedures. Responsibilities include reconciling financial records, maintaining accurate files and logs, and performing data entry for various financial transactions. This role serves as a point of contact for internal team members and external vendors, responding to inquiries related to payment and purchasing activities. Additional duties include preparing financial reports, assisting with budget preparation, and performing general clerical and administrative tasks. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Essential Duties

• Process and maintain purchasing and payment requests, maintenance agreements, invoices, accounts receivable, and related financial documents.
• Reconcile financial reports with internal records to ensure accuracy.
• Organize and maintain digital financial records, logs, and required forms.
• Perform data entry for purchase orders, journal vouchers, work orders, capital service requests, and invoices.
• Communicate with employees, vendors, and stakeholders regarding payment status and purchasing inquiries.
• Prepare financial reports and assist with budget preparation by gathering and compiling financial data.
• Perform duties such as answering phones, greeting visitors, handling incoming mail, and scheduling appointments.
• Perform other duties of a similar nature or level as assigned.
  
  

The grade for this position is B21(1).

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

Minimum Qualifications

• High School Diploma, or G.E.D.;
• Three years bookkeeping, accounts payable and/or accounts receivable experience;
• Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
  
  

For information related to position-specific essential duties, knowledge and skills, and physical requirements, please click here .

Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

For more information about this department, please click here .

Additional Information

About Gwinnett County

Welcome to Gwinnett County Government

Gwinnett County Government is an award-winning employer that believes in investing in its employees by providing corporate level benefits, a wellness program, professional development opportunities, career advancement, and more

Careers with impact

Gwinnett County sets the standard as a dynamic, vibrant community where all people can enjoy economic opportunities, safe neighborhoods, plentiful greenspace, and recreational facilities. We are committed to hiring those who share our dedication to making life better for our residents and business owners. The culture of superior service that our employees have created reflects that standard and helps staff, residents, and stakeholders remain vibrantly connected.

Exceptional Benefits

Working for Gwinnett County comes with exceptional benefits, including health coverage, a robust wellness program (Spouses can participate, too!), onsite employee wellness center, longevity pay, tuition reimbursement, and more. The value of Gwinnett County benefits can be up to 49 percent of an individual’s total compensation.

World-class community

More than a million residents make up Gwinnett’s diverse community. The County is located just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.

Gwinnett County is an award-winning employer!

• Atlanta’s Healthiest Employer by Atlanta Business Chronicle
• Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
• Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!
  
  

Vision

Gwinnett is the preferred community where everyone thrives!

Mission

Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process
• FAQs
  
  

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

Reasonable accommodations for qualified individuals with disabilities may be requested. If you need an accommodation during the application, interview, or testing process, contact Human Resources at 770.822.7915 or HREmployeeRelations@GwinnettCounty.com. This email is only for accommodation requests; for questions related to job postings, use jobs@gwinnettcounty.com.