What are the responsibilities and job description for the Executive Assistant position at Gwinnett Clinic?
Company Description Gwinnett Clinic is an independently owned, physician-managed outpatient healthcare organization serving metro Atlanta since 1983. With 17 locations across Gwinnett and North Fulton Counties, the clinic provides convenient, community-based care from a team of 23 physicians and five nurse practitioners. Patients benefit from same-day and walk-in visits with clinicians they know and trust, avoiding the complexity and cost of urgent care centers, emergency rooms, and large corporate health systems. The clinic offers a broad range of specialties, including family and internal medicine, cardiology, neurology, sleep medicine, allergy and immunology, orthopedics, and physical therapy. Onsite radiology and imaging, a laboratory, and a pharmacy further support comprehensive, coordinated patient care.
Role Description The Executive Assistant is a full-time, on-site role based in Lawrenceville, GA, providing high-level administrative support to clinic leadership. Daily responsibilities include managing calendars and scheduling meetings, coordinating travel and logistics, and preparing, organizing, and maintaining documents and presentations. The role also involves handling expense reports, tracking reimbursements, and supporting special projects and operational initiatives for executive team members. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, screen and route communications, and ensure timely follow-up on priorities. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a busy clinical environment while maintaining confidentiality and professionalism.
Qualifications
- Executive Administrative Assistance and Executive Support skills to manage calendars, meetings, travel, and executive priorities.
- Administrative Assistance skills, including document preparation, record keeping, and office coordination.
- Expense Reports experience, including tracking, reconciling, and submitting reimbursements accurately and on time.
- Strong Communication skills, both written and verbal, to interact effectively with clinicians, staff, and external partners.
- Proficiency with office productivity software (e.g., Microsoft Office or similar tools) and comfort working with electronic records and scheduling systems.
- Demonstrated organizational and time-management abilities, with capacity to prioritize and handle multiple deadlines.
- High level of professionalism, discretion, and commitment to confidentiality in a healthcare setting.
- Prior experience supporting executives or senior leaders, preferably in healthcare or a similarly fast-paced environment.
- High school diploma or equivalent required; associate’s or bachelor’s degree in business, communications, or a related field preferred.