What are the responsibilities and job description for the Bookkeeper / Healthcare Accounting Specialist position at GWAVA?
Description
Omni Surgery Center, a AAAHC-accredited ambulatory surgery center, and Omni Pain & Precision Medicine, a multi-site interventional pain management practice, are seeking a detail-oriented and experienced Bookkeeper / Healthcare Accounting Specialist. This role supports the financial operations of both entities, ensuring accurate bookkeeping, regulatory compliance, and timely financial reporting in a healthcare-regulated environment.
The ideal candidate has prior experience in medical practice accounting, understands ASC and professional fee structures, and is comfortable working with multiple legal entities, cost centers, and payer-driven revenue streams.
Key Responsibilities
Core Accounting & Bookkeeping
Qualifications
Required
Omni Surgery Center, a AAAHC-accredited ambulatory surgery center, and Omni Pain & Precision Medicine, a multi-site interventional pain management practice, are seeking a detail-oriented and experienced Bookkeeper / Healthcare Accounting Specialist. This role supports the financial operations of both entities, ensuring accurate bookkeeping, regulatory compliance, and timely financial reporting in a healthcare-regulated environment.
The ideal candidate has prior experience in medical practice accounting, understands ASC and professional fee structures, and is comfortable working with multiple legal entities, cost centers, and payer-driven revenue streams.
Key Responsibilities
Core Accounting & Bookkeeping
- Maintain general ledgers for multiple related healthcare entities
- Post and reconcile daily financial transactions
- Manage accounts payable and accounts receivable
- Perform monthly bank, credit card, and merchant account reconciliations
- Prepare and track intercompany transactions and allocations
- Maintain fixed asset and depreciation schedules
- Reconcile deposits against billing and collections reports (ASC facility fees and professional fees)
- Coordinate with billing companies and revenue-cycle vendors
- Track insurance payments, patient payments, and adjustments
- Assist with tracking payer mix, write-offs, and contractual adjustments
- Support preparation of financial data for audits, AAAHC surveys, and compliance reviews
- Support payroll processing and payroll reconciliations
- Track employee reimbursements, stipends, and expense reports
- Monitor benefits, taxes, and withholdings in coordination with payroll vendors
- Generate monthly financial statements (P&L, balance sheet, cash flow)
- Assist with budgeting, forecasting, and variance analysis
- Support year-end close and coordination with CPAs and tax advisors
- Ensure documentation and processes align with healthcare compliance requirements
- Professional healthcare setting
- Collaborative administrative and clinical leadership team
- Emphasis on accuracy, compliance, and operational excellence
Qualifications
Required
- 3 years of bookkeeping or accounting experience
- Associate’s or bachelor’s degree in accounting, Finance, or related field
- Strong understanding of GAAP principles
- Proficiency with accounting software (QuickBooks or similar)
- High attention to detail and strong organizational skills
- Ability to manage confidential financial and patient-adjacent information
- Experience handling multiple entities or locations
- Experience with ambulatory surgery centers (ASC)
- Prior experience in healthcare, medical practice, or ASC environments
- Familiarity with medical billing workflows and revenue cycle management
- Experience coordinating with external billing and payroll vendors
- Experience supporting audits or accreditation surveys (AAAHC, CMS)