What are the responsibilities and job description for the Contracting Billing Specialist position at Guy M. Turner, Inc.?
This position is in-person. Located at the company's corporate headquarters in Greensboro NC.
Job Description:
Will work in the Contracting/Rigging division to prep and execute customer invoices. Works closely with the Billing Manager, Project Managers, Vice President, and President of the Contracting/Rigging Department.
Duties:
- Prepare monthly progress payment applications and invoices using project Schedules of Values (SOV) and AIA contract billing formats.
- Review contracts, purchase orders, change orders, and SOVs to ensure billing accurately reflects current project status.
- Coordinate with project managers to verify percentage of work completed prior to submitting monthly billings.
- Track warehouse storage, previous billings, and retainage invoices.
- Prepare and maintain AIA billing documentation, including applicable payment applications and supporting schedules.
- Process approved change orders and ensure contract modifications are accurately reflected in project billing.
- Prepare, request, collect, review, and track lien waivers, lien releases, sworn statements, and other compliance documentation from subcontractors and vendors.
- Communicate with project managers, subcontractors, and accounting personnel regarding billing status, documentation, and payment issues.
- Assist with resolving outstanding payment issues.
- Ensure all billings are submitted accurately and within established monthly deadlines.
- Cross Training – Job Cost Accounts Payable, Payroll Prep, Paying of Expense Reports
Knowledge & Skills:
- Strong attention to detail is a must
- Ability to work well within a team environment
- Analytical skills
- Computer Skills – MS Word, Excel – formula knowledge, Outlook
- Accuracy, Thoroughness, Multi-Tasking
Preferred, but not required:
- Associate Degree or equal work experience
- Previous experience within the construction, contracting, industrial, logistics, or specialty subcontracting industries, performing billing, project accounting, accounts receivable, contract administration, or construction administration