What are the responsibilities and job description for the Director, Practice Admin position at Guthrie Healthcare?
Position Summary:
Director ‐ Practice Administration is a key leadership position responsible for the overall Direction and coordination of assigned offices within the Guthrie Medical Group, P.C. The Director works closely with practice administration, section leads, clinic personnel and physicians to ensure effective and efficient operations. The Director has a primary responsibility for ensuring the achievement of financial, quality and operational benchmarks as determined by senior leadership within Guthrie Medical Group P.C. Responsible for management of assigned sections within Guthrie Medical Group, to ensure effective and efficient operations of all areas.
Education, License & Cert:
Bachelors or Masters preferred. A minimum of 5 to 7 year’s comparable related experience, of which at least 5 years has been at the supervisory level, will be considered in lieu of the educational preference.
Experience:
One ‐ three years administrative/ supervisory experience required; health related field preferred.
Essential Functions:
1. Supervises and collaborates with Section Leads to manage daily operational activities, including clinic wide staffing needs to ensure efficient staffing space and productivity.
2. Works with administration to establish Section goals and ensures that goals and objectives are achieved. Conducts annual performance appraisals in collaboration with Section Leads.
3. Ensures that there is a comprehensive department specific procedure manual for each section.
4. Communicates regularly and initiates meetings with physicians, support staff, and administration to address business needs of sections.
5. Participates in recruiting, interviewing, and hiring of new employees, both internally and externally. Assures continuity in employee orientation program among Sections. Participates in the development of the Clinic annual budget and monitors financial performance of expenditures, revenues, and encounters of Sections on a monthly basis.
6. Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider‐specific requirements and coordinates regionalization of clinic providers as needed.
7. Assists in the development of ongoing departmental specific growth plans. In conjunction with administrative partner, will develop business plans for areas of assigned responsibilities.
8. Establishes Section goals and oversees progress related to collection management (quoting balances, co‐pay collection, etc).
9. Participates in Clinic committees and project teams as appropriate. Carries out other responsibilities as deemed necessary. May be asked to take on special assignments reflecting the advanced nature of practice management.
10. In collaboration with Administrative Director, develops a yearly plan of personal growth and development.
Other Duties:
1. Other duties as assigned.