What are the responsibilities and job description for the Accounts Payable Clerk position at Gurwin Healthcare System?
Gurwin Healthcare System is a full continuum of care providing extraordinary care and caring to the people that we serve. Set on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, providing short-term rehabilitation and long-term skilled nursing care, memory care, respiratory and ventilator care, social and medical adult day programs and on-site dialysis. Sharing the campus is Gurwin’s Assisted Living community (Gurwin Jewish : Fay J. Lindner Residences), our independent living community (Fountaingate Gardens) and Gurwin Certified and Licensed Home Care Services Agencies.
We are currently looking for an Accounts Payable Clerk to join our team! The Accounts Payable Clerk will review all vendor invoices received by the Center, ensure all invoices are supported by proper documentation and approvals, and prepare checks for timely payment.
DUTIES AND RESPONSIBILITIES:
Match all invoices with receiving reports and purchase orders, checking prices and extensions.
In absence of proper documentation or invoice, make sure all payments are approved by administration prior to payment.
Check all account coding on invoices.
Review Petty Cash Vouchers and Check requests for proper authorization, documentation and disbursements.
Maintain an appropriate filing system for paid and unpaid bills, purchase orders, and receiving reports.
Control all unpaid invoices - follow up on missing documentation to ensure prompt payment.
Check all monthly, quarterly statements to ensure that all invoices have either been paid or are in processing and that all payments made have been properly applied.
Prepare monthly and year end expense accruals.
Verify all reports generated by computer.
Reconcile computer reports with manual check book to ensure that all checks and voids have been entered.
Reconcile monthly, accounts payable balance for checks drawn and invoices entered.
Deal with appropriate vendor representatives regarding outstanding invoices and payment schedules.
When possible schedule all payment of invoices to take advantage of any discounts for prompt payment.
EDUCATION AND EXPERIENCE REQUIREMENTS:
We are currently looking for an Accounts Payable Clerk to join our team! The Accounts Payable Clerk will review all vendor invoices received by the Center, ensure all invoices are supported by proper documentation and approvals, and prepare checks for timely payment.
DUTIES AND RESPONSIBILITIES:
Match all invoices with receiving reports and purchase orders, checking prices and extensions.
In absence of proper documentation or invoice, make sure all payments are approved by administration prior to payment.
Check all account coding on invoices.
Review Petty Cash Vouchers and Check requests for proper authorization, documentation and disbursements.
Maintain an appropriate filing system for paid and unpaid bills, purchase orders, and receiving reports.
Control all unpaid invoices - follow up on missing documentation to ensure prompt payment.
Check all monthly, quarterly statements to ensure that all invoices have either been paid or are in processing and that all payments made have been properly applied.
Prepare monthly and year end expense accruals.
Verify all reports generated by computer.
Reconcile computer reports with manual check book to ensure that all checks and voids have been entered.
Reconcile monthly, accounts payable balance for checks drawn and invoices entered.
Deal with appropriate vendor representatives regarding outstanding invoices and payment schedules.
When possible schedule all payment of invoices to take advantage of any discounts for prompt payment.
EDUCATION AND EXPERIENCE REQUIREMENTS:
- High School Diploma
- Minimum of 2 years related job experience
- Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option. Includes:
- Fitness Reimbursement Program
- Wellness discounts
- Dental Insurance through MetLife
- Vision Insurance through Anthem Blue Cross Blue Shield (EyeMed)
- Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify
- Flexible Spending Account - Medical and/or Dependent Care
- Long term disability Insurance for those who qualify (no cost to employee)
- Life Insurance - value is equal to employee’s annual salary (no cost to employee)
- National Employee Assistance Program (no cost to employee)
- Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview
- Tax deferred annuity plan - employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)
- Tuition Reimbursement up to $5,000 per year
- Sign-on bonus for specified clinical positions
- Employee Referral Bonus for specified clinical positions
- Starbuck’s café on-site
- Staff cafeteria with subsidized pricing
- Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events
- Other discounts and added value for employees from outside corporations including BJs membership discount, BethpageFCU savings perks, Plum Benefits Entertainment discounts and more!
Salary : $5,000
