What are the responsibilities and job description for the Entry-Level Administrative Assistant (Front Desk Receptionist) position at Gurian CPA Firm?
Gurian CPA Firm is seeking a highly motivated and detail-oriented Entry-Level Administrative Assistant to join our structured and professional team. This is an excellent opportunity for someone early in their career who is eager to learn, grow, and contribute meaningfully within a supportive but fast-paced office environment.
As the first point of contact for clients and guests, you’ll play a key role in shaping client experiences and supporting the day-to-day operations of our firm. Success in this role requires a blend of critical thinking, professional discretion, and a proactive mindset. While you'll receive ongoing guidance, we value team members who ask the right questions, think through challenges, and collaborate to maintain consistency in how we present ourselves to clients.
Responsibilities:
- Greet clients and visitors in a professional, friendly manner
- Answer, screen, and direct incoming calls
- Maintain a clean, organized, and professional office and reception area
- Manage deliveries and mail
- Assist with scheduling meetings and appointments
- Provide general administrative and clerical support
- Monitor and manage office supplies and inventory
What We’re Looking For:
- Strong communication and phone etiquette skills
- High attention to detail with the ability to recognize when something needs clarification
- Critical thinking and problem-solving abilities—able to offer solutions but confirm before acting
- Organized, self-motivated, and able to thrive in a structured, team-focused environment
- Willingness to ask questions and learn continuously through experience
- Professional discretion and ability to handle sensitive information
- Proficiency in Microsoft Office is a plus
- Prior administrative or customer service experience is a bonus, but not required
Job Type: Full-time
Pay: Up to $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $45,000