What are the responsibilities and job description for the HR Administrator position at Gulfeagle Supply?
Gulfeagle Supply is a family-owned business with over 100 locations nationwide. We are a full line distributor of residential and commercial roofing and building products. Gulfeagle Supply specializes in servicing the professional contractor while also providing a variety of products and services to the homeowner, building owner, architect and general contractor. We take pride in delivering the highest quality and best value to our customers and we would be pleased to make you part of the mission. Here at Gulfeagle we are "Building a Career for YOU"
HR Administrator
JOB SUMMARY:
Provide support and perform administrative duties in a variety of functional areas in the Human Resources Department. Rely on instructions and pre-established guidelines to perform the functions of the job. Responsible for managing employee incentive plans as it relates to commission and bonus payments.
ESSENTIAL FUNCTIONS:
Administrative Support
Assist callers to determine nature of business and direct to proper department when necessary. Respond to general inquiries related to background checks, drug results, various drivers’ programs within Gulfeagle and the onboarding process. Responds to employment verifications as needed.
Drug Testing
Email managers drug testing notices for quarterly random drug testing and monitor all results.
Monthly Tasks
Obtain updated driver licenses and medical cards for drivers. Reconcile invoices and submit for payment, such as Medical Express (Drug Testing) and Hire Right (Background Checks). Collect Labor Ratio numbers from branches and process.
JOB QUALIFICATIONS:
Must have excellent organizational and communication skills, attention to detail, ability to work and communicate well with others, sense of urgency, self-starter and have a professional demeanor and appearance. Must be able to maintain scheduled work hours as well as the ability to have a good attendance record. Confidentiality is a must.
HR Administrator
JOB SUMMARY:
Provide support and perform administrative duties in a variety of functional areas in the Human Resources Department. Rely on instructions and pre-established guidelines to perform the functions of the job. Responsible for managing employee incentive plans as it relates to commission and bonus payments.
ESSENTIAL FUNCTIONS:
Administrative Support
- Process and monitor all background checks and preemployment drug testing
- Monitor branch compliance & distribution of HR posters, including Labor Law posters
- Obtain Certificate of Insurances upon request
- Order & distribute of HR handbooks
- Run and distribute weekly new hire reports
- Monitor timely submission driver training and driver in training paperwork
- Update MVR monitoring system with new hires monthly to ensure annual MVR for drivers are completed
- Assist with scanning of personnel documents
- Mail distribution within the HR department
- Back-up Front Desk Coordinator on phones as needed
- Other administrative duties as assigned
- Purge Background Check Drawer and scan into Efile
- Develop and oversee process to generate and track employee incentive plans.
- Generate monthly, quarterly and annual commission and bonuses results in accordance with incentive plans.
- Evaluate the efficiency of controls and improve them continuously.
- Problem solves compensation inquiries as they arise.
- Master the organization’s business intelligence and data analysis software, Phocas and the ERP, Eclipse
- Conduct employee training on how to maximize usage of Phocas to increase sales, commissions and bonuses
- Gather and create BM Quarterly Evaluations and send to BM, RM & VPs
Assist callers to determine nature of business and direct to proper department when necessary. Respond to general inquiries related to background checks, drug results, various drivers’ programs within Gulfeagle and the onboarding process. Responds to employment verifications as needed.
Drug Testing
Email managers drug testing notices for quarterly random drug testing and monitor all results.
Monthly Tasks
Obtain updated driver licenses and medical cards for drivers. Reconcile invoices and submit for payment, such as Medical Express (Drug Testing) and Hire Right (Background Checks). Collect Labor Ratio numbers from branches and process.
JOB QUALIFICATIONS:
Must have excellent organizational and communication skills, attention to detail, ability to work and communicate well with others, sense of urgency, self-starter and have a professional demeanor and appearance. Must be able to maintain scheduled work hours as well as the ability to have a good attendance record. Confidentiality is a must.
- Requires a high school diploma or equivalent with 1-2 years experience.
- Proficiency in Microsoft Word and Outlook.
- Working knowledge of systems and advanced Excel.
- Dependable with good attendance.
- Ability to effectively set priorities, handle multiple tasks, be a strong team player and the ability to work successfully with others at all levels within the organization.
- Able to communicate at all levels of the organization, maintain confidentiality with excellent oral and written communication skills.
- Enthusiastic and professional with a win/win interpersonal style and the tenacity and conviction to overcome conflict.
- Must be able to pass background check and drug screen.
- Bilingual a plus.
- 401(K) Retirement Plan including Employer Match
- PTO and Paid Holidays
- Health Insurance - Medical, Dental & Vision
- Life, AD&D, Short & Long-Term Disability
- Health &Wellness Programs
- Flexible Spending Accounts
- Health Savings Accounts
- Employee Discount Programs
- Safety bonuses and more!