Safety & Compliance Coordinator

Job Title: Safety & Compliance Coordinator
Department: Safety
Reports To: Safety Manager
Location: Hybrid/Houston

Company Overview

Gulf Winds International, Inc. is a leading provider of drayage, transloading, and storage, serving importers and exporters globally. The Company prides itself on innovation, people, and purpose, redefining expectations for intermodal trucking. With a robust presence at major ports, including Houston, Dallas, Mobile, Memphis, Savannah, Charleston, Norfolk, Baltimore, and Chicago, Gulf Winds is dedicated to delivering top-notch services through continuous investment in technology and infrastructure. Ownership: The company is backed by The Sterling Group, a Houston-based private equity firm. Since 1982, The Sterling Group has partnered with management teams to grow and build winning businesses in the industrial sector. Over 75% of Sterling’s past partnerships have been with family businesses and corporate carve-outs. Sterling excels as a partner bringing its operational focus and expertise to support company objectives. Today, Sterling has over $5.7 billion in assets under management.

Gulf Winds International, Inc. was founded in April 1996. The idea was to develop a full-service, third-party logistics company that would focus on warehousing, container drayage, and truckload solutions.

Today Gulf Winds is the leading intermodal drayage and warehousing provider in the Gulf region with over 750 trucks and operating over 825,000 square feet of Port Houston warehouse space. By any measurement standard, Gulf Winds is a remarkable success story. In just a few years, the company has grown from only four employees with one account to over 250 employees with strategic locations in Houston, Dallas, Fort Worth, Mobile, Memphis, Savannah, Charleston, Norfolk, Baltimore and Chicago.

Purpose of Position

The Safety & Compliance Coordinator is responsible for assisting the DOT Safety & Compliance Team in ensuring compliance in driver on boarding, driver qualification, and maintenance of DOT required compliance records to include but not limited to maintenance and hours of service regulations. The coordinator will assist in reviewing, evaluating, collecting data, and coordinating safety programs and instructing truck and trailer drivers in matters pertaining to traffic and safety regulations, company policies, penalties, and care of equipment.

Collect data on work environments for analysis by occupational health and safety specialists. Implement and conduct evaluation of programs designed to limit chemical, physical, biological, and ergonomic risks to workers. Collect data on work environments for analysis by occupational health and safety specialists. Implement and conduct evaluation of programs designed to limit chemical, physical, biological, and ergonomic risks to workers.

Primary Job Responsibilities:

• Answer phone calls for any Safety Related calls, assist the caller and/or route them appropriately.
• Email/request time off when a driver turns in request for free week of liability insurance.
• Update various faxes that come into the group email boxes – OR- route them to the proper person for handling.
• Complete Employment Verification requests for terminated drivers prospective employers per FMCSR
• Driver Liaison - Activate/block fuel card activity, assist with loan request, driver status updates, etc.
• Assist in approving invoices for various safety items and reconciling drivers on invoices.
• Answer (research) any questions from driver on GWIMove messaging.
• Review and assess all driver applicant qualification documents for accuracy and completeness
• Requests and reviews background investigation reports such as MVR’s, CDLIS, and PSP reports to ensure accuracy and completeness
• Track all driver credentials (License, Haz-Mat Endorsement, Medical Cards, etc) and send expiring/renewal notification reports to drivers and team supervisors.
• Assist in Driver Annual Review process to include request for MVR’s and distribution/collection of certificates of violation
• Assist in completing all driver safety performance history checks and DOT drug/alcohol history checks
• Assist in populating and managing Third Party software to ensure all driver credentials and files are compliant with FMCSR
• Assist with Third Party eLog system and assist in correcting driver e-logs and running violation reports.
• Assist to sort, separate, and log all incoming LOGS to be audited, enter into spreadsheet as needed to track.
• Assist in populating the Driver Safety Performance Tracking spreadsheets and other reports for trending by month and year.
• Assist in conducting new driver basic hazardous materials, security awareness, and security plan training.
• Assist in conducting driver re-training based on need per company policy.
• Assist to conduct periodic self-auditing of all DOT driver qualification files and records to ensure compliance
• Other job duties as assigned.

Requirements: Knowledge, Skills, and Abilities

• Must possess an amiable personality with the communication & writing skills necessary to interface with various people on a daily basis.
• Must be a self starter and willing to work with minimal supervision.
• Communicating in a way to convey information effectively, understand points being made, asking questions as appropriate, and using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• The candidate must be able to teach others, persuade others to change minds or behavior, and actively look for ways to help people.
• General knowledge of OSHA, Occupational Safety Health Administration Regulations.
• The candidate must follow good
• Perform other related duties as assigned.

Minimum Qualifications:

• Dependable and self-motivated
• High School Diploma or GED
• Intermediate skills in Excel, Word, Outlook, and related computer software
• Effective written and verbal communication skills OSHA 10-hr Training
• Some working knowledge of FMCSR as it relates to driver qualification and related safety & compliance issues
• Strong organizational skills with the ability to prioritize with limited supervision
• Must be dependable and able to work independently