HR Admin Assistant

HR Admin Assistant 

Essential Duties and Responsibilities: 

This position is responsible for the following: Other duties may be assigned. 

1. First point of contact to greet visitors, applicants, answer telephones, provide information to visitor/caller when appropriate, direct to appropriate HR personnel and/or take messages when necessary. Coordinate department meetings and schedules; ensure smooth office operations. 

1. Examine employee files to answer inquiries related to personnel data and provide information for personnel actions, as well as locating and attaching appropriate files to incoming correspondence requiring replies. Assist with preparation of papers and presentations for the assigned Manager. 

1. Review and evaluate mail to identify those items requiring priority attention from the team. 

1. Assist with maintaining employee records in all databases.  

1. Help as needed to the recruiters at all locations. Such as posting jobs, reviewing resumes, schedule pre-employment screening and up to assisting in finalizing a hire. 

1. Completing tasks assigned to support the Human Resources functions. 

1. Independently respond to letters and general correspondence of a routine nature. 

1. Make copies of correspondence or other printed material as requested. Coordinate purchasing of office supplies, etc. with all department heads (distribute office supplies as needed). 

Required Education & Experience: 

1. Associate’s degree in business administration and/or equivalent work experience. 

1. One (1) to three (3) or more years in HR or administrative support experience preferred. 

1. Strong knowledge of MS Office, including Word, Excel, PowerPoint. 

Working Conditions: 

1. Must possess mobility to work in a standard office setting and use standard office equipment and be able to attend meetings at various sites within and away from office. 

1. Strength to lift and carry materials weighing up to 20 pounds. 

1. Vision to read printed materials and a computer screen, including the ability to look at a computer screen for at least eight hours each day. 

1. Hearing and communicating in person and over the telephone 

1. Regular exposure to all weather conditions, especially hot, humid and/or rainy weather, combined with regular work time indoors in environmentally controlled conditions. 

Necessary Equipment Operation: 

1. Copiers, scanners, computers, shredders, postage machines. 

Special Skills: 

1. Bilingual preferred (English/Spanish) 

1. Excellent interpersonal and communication skills. 

1. High performance and a strong team player. 

1. Strong Organizational Skills (coordinating projects, setting priorities, meeting deadlines and following up on assignments). 

1. Commitment to company values, policies and procedures and safety program. 

It is the individual responsibility of every employee to maintain a current awareness and understanding of appropriate regulations, internal policies and procedures, and to comply fully with those regulations, policies and procedures. 

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as a comprehensive list of all responsibilities, duties, and skills required of assigned personnel. 

*Descriptions followed by an asterisk indicate daily or more frequent responsibilities. 

Employee signature below constitutes employee’s understanding of the requirements, essential functions, and duties of the position. 

* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Know Your Rights. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email: hrcorp@gulfcopper.com.  If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail: hrcorp@gulfcopper.com.