HOA Bookkeeper

We are Gulf Coast Property Management (GCPM) 

At Gulf Coast Property Management (GCPM), we’re more than a property management company. We are a passionate group of professionals bridging the gap between property owners, residents, and guests across the Gulf Coast. We’re expanding and looking for an HOA Bookkeeper who’s ready to make an immediate impact.

What We Need

Someone who knows how to crunch the numbers and bring financial facts to the table. 

As our new HOA Bookkeeper, you’ll play a key role in managing financial operations for our growing portfolio of Homeowners Associations. You’ll be responsible for billing, invoicing, reconciliations, accounts payable and receivable, financial reporting, and more. 

If you're organized, detail-oriented, and thrive in a fast-paced environment, we want to hear from you.

What Does This Role Require To Be Successful?

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not prevent an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required. 

Looking outside of the Box

• Review and prepare invoices, ensuring accuracy and completeness of billing data.
• Monitor and follow up on outstanding invoices, ensuring timely payment from clients.
• Respond to client inquiries regarding billing and payment.
• Resolve billing issues, such as discrepancies or disputes, by communicating with clients and other stakeholders.
• Maintain accurate and complete billing records and reports.
• Assist with other accounting and finance functions as needed.
• Collaborate with other departments to ensure accurate and timely reporting and analysis.
• Ensure compliance with accounting and financial regulations and policies.
• Provide excellent customer service to clients and other stakeholders.
• Invoice entry
• Vendor management
• Bank reconciliations
• Owner & association queries
• Financial statement production
• New association set-up
• Budgeting
• Account analysis
• Vendor & association payments
• other tasks, as required.

The Finer Points

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed.

What Do You Bring to the Table

• Minimum of an Associate’s Degree in Accounting is required.
• 2-4 years’ experience in HOA Accounting required.
• Strong analytical skills and the ability to interpret data to make informed decisions.
• Excellent written and verbal communication skills.
• Creative thinking and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Skills:

• Understanding of real estate and property management industry trends and accounting challenges.
• Experience with Vantaca.

Benefits, Extras, and Security for You and Your Family

Besides joining a stable organization in a hot industry sector, you'll enjoy an environment that fosters career growth, promotions, recognition, as well as Competitive Compensation and a Benefits Package which includes Medical Insurance, Vision/Dental, Matching 401K, PTO, Paid Holidays, And Bonus Potential. 

Longevity

As one of the area’s leading management companies of privately owned rental homes, we offer a level of service that's unheard of when it comes to managing such properties. This ensures an enviable degree of employment stability in often uncertain times. 

Compensation

Pay Range: $50,000.00 to $60,000.00 depending upon experience.   

Gulf Coast is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We do not discriminate against applicants based upon race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or other classes protected by applicable law.  

Gulf Coast is committed to maintaining a safe and productive work environment. Possession, use, or being under the influence of alcohol or illegal drugs in the workplace is prohibited.  

Employees required to drive a company vehicle must have a valid driver's license and be at least 18 years of age.  

An offer of employment for this role will be contingent upon the successful completion of a background check.