Operations Coordinator / Title & Admin Lead - Luxury Automotive

About Us

Gul Luxury is a boutique exotic and luxury car dealership in North Scottsdale built on precision, service, and a high standard of presentation. We are moving into our new showroom this month and are expanding our team with key people who want to grow with a fast scaling brand.

Role Overview

We are looking for an Operations Coordinator who takes pride in clean execution and reliable systems. This role is the backbone of the dealership. You will handle titles and registrations, vendor coordination, accounting support, logistics, inventory accuracy, and day to day operational flow.

You will work directly with the owner and our executive assistant while owning everything that keeps the dealership running smoothly behind the scenes.

Responsibilities

Title and Registration

• Prepare title and registration documents for all retail and wholesale transactions
• Process lien releases and payoff packets
• Coordinate with MVD, lenders, and banks
• Track all paperwork from deal close to final completion

Dealership Operations

• Manage inventory entry, updates, and accuracy
• Schedule detailing, photography, inspections, and transport
• Coordinate with vendors and service partners
• Track recon budgets and timelines
• Maintain a clean workflow for cars coming in and out
• Support deliveries and client handovers when needed

Administrative and Accounting Support

• Organize receipts, expenses, and monthly reports
• Assist with basic bookkeeping tasks and reconciliations
• Maintain digital files and operational documents
• Support CRM accuracy and lead flow organization

General Coordination

• Handle scheduling, ordering supplies, and showroom readiness
• Work closely with the executive assistant to keep operations tight
• Cover small tasks that keep the business moving without friction

What We Are Looking For

• Experience in automotive administration, dealership operations, or title work preferred
• Strong attention to detail
• Comfortable with paperwork, deadlines, and structured processes
• Tech savvy with CRM, Google Workspace, and basic accounting tools
• Professional presence and strong communication skills
• Reliable, organized, self directed personality
• Someone who thrives in a fast paced environment where every detail matters

Compensation

• Salary range: $55,000 to $75,000 depending on experience
• Performance based bonuses available
• Strong growth potential as the dealership expands

Work Environment

• On site at our new North Scottsdale showroom
• Monday through Friday with occasional weekend flexibility during events or deliveries
• Boutique, fast moving, high standard environment

Growth Path

As Gul Luxury expands, this role can grow into Operations Manager or Dealership Administrator for the right

Why Gul Luxury

You join early, you grow with the brand, and your work directly impacts a dealership that is building a luxury presence in Scottsdale. This is a long term opportunity for someone who wants ownership over their role and pride in what they do.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance