Contract Administrator

Guerdon is the premier manufacturer of wood-framed, multi-family, industrial workforce housing, and light commercial modular buildings. Proudly made in the USA at our facility in Boise, Idaho, we serve clients across the Western United States and Canada, primarily in the hospitality and housing industries. With a strong focus on multi-family and multi-story apartments and hotels, our projects are custom-built to meet local codes, client specifications, and architectural design requirements.

We’re seeking a motivated and detail-oriented individual, who has an interest in contracts, and skills in technology. This role offers hands-on experience applying accounting concepts, learning the fundamentals of construction contracts, and helping implement a new contract management software system. It’s a great opportunity to play a key role in the finance department and help build out the processes for Guerdon’s contracts management system.

Responsibilities:

• Assist with setting up escrow accounts and support coordination with escrow agents
• Lead contract administration and document control processes
• Lead the implementation of the Juro software system to automate the contract life cycle.
• Prepare payment and deposit schedules based on project milestones
• Assist in creating cash flow templates to track project funding and payments
• Prepare invoices and wiring instructions in accordance with contract terms
• Maintain accounting logs to track deposits, invoices, and payment status throughout the project lifecycle
• Obtain required approvals and signatures from payment certifiers
• Support the process of obtaining quotes for project-specific insurance policies
• Place insurance coverage and track premium billing and collection
• Support bonding processes when required, including invoicing for bond premiums
• Monitor escrow account funding and report discrepancies to the project team
• Assist in coordinating with title companies to support project setup
• Help calculate modular unit values for contract draw schedules
• Research and verify state and local sales tax rates and applicable exemptions for project locations
• Collect sales and use tax information for preparation of tax filings
• Help ensure required business licenses are current for each project
• Respond to requests for insurance certificates and policy endorsements during the contracting phase
• Oversee preparing and tracking conditional and unconditional lien releases as required
• Support continuous improvement of contract and exhibit templates
• Review contract and exhibit templates and provide feedback or suggested edits
• Assist with organizing and streamlining contract exhibits for clarity and consistency
• Support updates and improvements to quality assurance and engineering (QA&E) exhibits

Requirements:

• Bachelor’s degree in Accounting, Construction Management, Finance, or Business Administration (or related field) preferred.
• 3-5 years’ experience in accounting, finance, or business operations
• Knowledge of contracts, invoicing, and financial documentation
• Experience using Microsoft Excel (formulas, spreadsheets, tracking data)
• Skilled with document management and record-keeping
• Exposure to construction or project-based environments preferred not required
• Experience with contract management, ERP, or accounting software (e.g., Procore, Sage, NetSuite, QuickBooks, or similar)
• Knowledge of sales and use tax, invoicing, or compliance processes
• Experience supporting cash flow tracking, budgets, or payment schedules preferred not required
• Familiarity with insurance certificates, bonding, or lien releases (academic or practical)
• Experience working with process improvement or template development
• Comfort learning and implementing new software systems

Skills and Abilities:

• Excellent communication and problem-solving skills, with a high level of organization and a strong attention to detail are essential.
• Skilled at cross-functional collaboration and building rapport with peers.
• Ability to organize and work in a fast-paced environment.
• Ability to perform physically demanding tasks.
• Ability to work on-site standard business hours of 8:00am – 5:00pm Monday-Friday

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, see, reach, stoop, and kneel.
• Performing physical activities that require considerable use of your arms and legs and your whole body, such as climbing, lifting, balancing, walking, and handling materials.
• Must be able to lift and carry 50Ibs.
• Moderately loud noise level.
• Comfortable working at heights, in confined spaces, and in varying weather conditions.

Benefits:

• Competitive Pay
• Weekly Direct Deposit
• Paid Vacation and Holidays
• Health insurance
• Dental and Vision Plan
• 401(k) plan
• Life Insurance
• Long-Term and Short-Term Disability
• Indoor controlled climate year-round
• No Regular Travel Required
• Recognition and Teamwork culture
• Safety First Environment
• Opportunity for Growth

Note: Applicants must be currently authorized to work in the United States on a full-time basis and must be able to pass a pre-employment drug screen and background check.

Guerdon LLC is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other status protected under local, state or federal laws.