Administration Assistant

Who is Congruex:

Congruex was formed in 2016 to take advantage of historic demand for digital connectivity.

Our founders are deeply rooted in the industry and have collectively built some of the country’s largest communications infrastructure.

We design and build digital infrastructure across the nation by providing engineering, construction, and specialty solutions with integrated delivery or as an a la carte service. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.

Our vision is to be the best provider of digital infrastructure solutions in the U.S. and our core values of GRIT connect everything we do. Will you join us?

Why Work at Congruex:

No matter what role you play, you are an important part of our team. We offer comprehensive and competitive benefits including, but not limited to:

• Medical, Dental & Vision benefits on day 1
• 401(k) program with company match and immediate vesting on day 1
• Flexible PTO for all exempt roles & competitive PTO accrual for all non-exempt roles
• 10 company paid holidays
• Company Paid Maternity & Parental Leave Options
• Company Paid Basic Life Insurance (employee paid voluntary options)
• Free wellness benefits like counseling, financial planning, caregiver support, and more!
• Marketplace discounts and 24/7 access to online learning & development

Job Summary:

The Administrative Assistant will perform complex clerical and administrative assignments in support of Congruex’s operations. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs, and managing the company’s general administrative activities.

Job Responsibilities (Including, but not limited to):

• Provides administrative support to managers and employees from various departments.
• Types, files, records, computes, and maintains confidential and privileged information related to business office operations and construction services.
• Composes emails and correspondence to coordinate between certain areas of the company.
• Coordinates meetings – schedules rooms, sets-up, prepares hand-outs.
• Answers the phone and directs callers’ inquiries to the proper person in the company, screens inquiries, takes accurate messages, and schedules appointments.
• Directs client inquiries, complaints, and concerns to the appropriate persons.
• Supports the daily office functions including mail distribution, pickup, and delivery.
• Conducts weekly cleaning of the office space as well as organization.
• Maintains and/or shops for business office supplies and equipment, and other miscellaneous errands as needed.
• Assists other office personnel in support of company operations.
• Performs other duties as assigned.

Required Skills & Qualifications:

• High school diploma or GED equivalent.
• Associate’s degree in Business Administration or similar field preferred.
• At least 1 year of experience in a similar role.
• Deadline driven, self-motivated, and technically savvy.
• Ability to handle confidential documentation in a professional manner.
• Excellent verbal and written communication skills.
• Superior time management skills.
• Strong attention to detail.
• Ability to be flexible, take direction with ease, including changes to schedule and workflow priorities.
• Critical thinking skills: make assessments and provide solutions to problems.
• Superior customer service skills.
• Must have reliable transportation.

Physical Demands & Work Environment:

Physical Demands:

• Extended periods sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds (e.g., office supplies, packages).
• Regular use of hands and fingers to operate computers, printers, and other office equipment.
• Visual acuity required for reading documents and computer screens.

Work Environment:

• Standard office setting with controlled climate.
• Noise level is generally low to moderate (e.g., printers, phone calls, conversations).
• May require occasional travel for meetings, training, or other business-related activities.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.