Accounting Accounts Payable Supervisor

Guardian Real Estate Services Accounting AP Supervisor

Portland, OR - HYBRID Schedule can be discussed

Corporate Accounting AP Supervisor in Property Management with Yardi experience (highly preferred) is a key player in Guardian’s accounting department. This role oversees the entire accounts payable function across a portfolio of properties, ensuring accuracy, compliance, and efficiency in all AP transactions. The position includes managing staff, improving processes, and leveraging the Yardi software suite to support Guardian’s operational success.

Key Responsibilities

• Property Management – Yardi HIGHLY PREFERRED
• Manage and oversee the high-volume accounts payable department and staff, providing leadership, training, and support for proper procedures and Yardi utilization.
• Oversee the full-cycle processing of invoices, including reviewing, verifying, sorting, coding (with proper general ledger accounts), and matching to purchase or work orders using Yardi modules such as PayScan.
• Prepare and process weekly check runs, ACH, and wire transfers, ensuring timely payments and monitoring discount opportunities to reduce costs.
• Perform monthly and year-end AP reconciliations, reconcile vendor statements, and assist with month-end and year-end closing processes. Prepare weekly reports of outstanding invoices and support audits with documentation.
• Act as the primary contact for vendors regarding billing and payment inquiries, identify and resolve discrepancies, and collaborate closely with property and asset managers to ensure accurate coding and approvals.
• Maintain complete and accurate vendor files, including W-9s and insurance certificates, ensuring compliance with internal controls and GAAP standards.
• Identify, recommend, and implement process improvements to streamline accounts payable workflows and enhance departmental efficiency.

Essential Skills & Qualifications

• Minimum of 3–5 years of progressive accounts payable experience, including supervisory or management experience in property management or real estate.
• Yardi software suite (Voyager, PayScan, VendorCafe, etc.)—highly preferred.
• Strong knowledge of accounting principles (GAAP), accrual accounting, GL coding, and understanding of how AP impacts financial statements.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and complex formulas) and standard office software.
• Exceptional attention to detail, strong analytical and problem-solving skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners.

Schedule: 40 hours / week; Monday - Friday; hybrid schedule can be discussed

Compensation: $70k - $90k / annually Benefits!

Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve.

Since 2002, Guardian has developed or acquired 14,600 multifamily units and 350,000 square feet of commercial space. With more than 500 team members, our management portfolio consists of 149 communities across five states.

The Guardian Experience – Our People

Property Management is our strength. People have always been our passion. We are proud to have been recognized through employee surveys as a Top Workplace employer in 2022, 2023, and 2024. Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work.

The company is also an active contributor to various housing and education causes, and in 2023, Guardian was named the Top Philanthropic Organization for medium-size companies in its headquarters region. In an economy where companies come and go, Guardian’s third-generation, family-owned foundation has fostered stability and growth, evolving the company into a leading Pacific Northwest real estate management and investment firm.