Office Administrative Assistant

We are searching for an Administrative Coordinator for a busy Property Management Company

• Do you have experience working in a Property Management office?
• Are you so extremely organized that you can help to keep others organized?
• Do you have any bookkeeping experience?
• do you have any experience maintaining websites?
• Do you have excellent verbal and written communication skills?
• When customers call with an emergency or problem that has upset them, are you able to maintain a calm professional attitude and provide the assistance they need?
• Can you prioritize multiple tasks and complete them on time in a very fast paced environment?
• When co-workers are faced with a challenge and need help are you a good team mate who can switch gears and provide the assistance they need?

We are looking for an experienced, organized, detail oriented administrative assistant to join our team. WE PREFER EXPERIENCE IN CONDOMINIUM AND HOA PROPERTY MANAGEMENT but can train the right person to perform a variety of administrative tasks related to Property Management. You must be extremely organized and detail oriented. For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with Boards of Directors and Property Managers in a very fast-paced environment. Ultimately, you should be able to support our managers and other personnel to ensure our day-to-day office operations run smoothly.

Responsibilities

• Help to schedule and coordinate the scheduling of Budget Workshops and Annual Members Meetings
• Create and Maintain an accurate schedule of Budget and Annual Meetings
• Communicate with Managers to update any changes in the schedule and be sure Managers are not double booked
• Maintain schedule of all mailings required by Florida Statutes 718, 719, 720 to communicate information about Budget and Annual Meetings.
• Create/update all required Notices/Agendas/Proxy forms
• Ensure that all of the mailings are sent on time
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update calendar
• Maintain the Association Web Portals. Approve new owners, post minutes and other documents
• Respond to emails and phone calls from homeowners and Boards. Assist or direct to assistance
• Develop and maintain a filing system
• Create and maintain spreadsheets to upload new Association members to our systems
• Create and maintain Community websites
• Greet and provide general support to visitors
• Develop, implement and improve office mailing and meeting tracking procedures

Skills

• Proven work experience as an administrative assistant at a property management company preferred
• In-depth understanding of mailing requirements for FL Condominium and Homeowners Associations and daily operations is a big plus
• Hands on experience with MS Office and updating websites
• Working knowledge of office equipment, like printers, postage meters etc
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Strict attention to details
• High School degree. Experience processing HOA/COA lease and sales applications a plus

Work Remotely

• No

Job Type: Full-time

Pay: $21.00 - $22.00 per hour

Benefits:

• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $21 - $22