Bookkeeper and Payroll Specialist

Guardian Accounting Group is looking for an experienced, detail-oriented Bookkeeper & Payroll Specialist to join our growing team.

We are an established accounting and tax firm serving individuals and small business owners throughout the Tampa Bay area and beyond. We pride ourselves on providing our clients with responsive, professional service while maintaining a friendly, team-oriented work environment.

This is an important position within our firm. We are looking for someone who doesn't simply complete tasks, but takes ownership of their responsibilities, communicates well with clients and coworkers, and takes pride in producing accurate work.

What You'll Be Doing

This position will be responsible for a combination of bookkeeping and payroll services for multiple small-business clients.

Responsibilities include:

• Maintain bookkeeping records for multiple business clients
• Record and categorize financial transactions
• Reconcile bank and credit card accounts
• Review general ledger accounts for accuracy
• Prepare monthly financial statements
• Identify unusual transactions, discrepancies, or missing information
• Work with clients to obtain information needed to complete their bookkeeping
• Process weekly, biweekly, semi-monthly, and monthly payrolls
• Enter new employees and maintain employee payroll information
• Process payroll changes, deductions, bonuses, and reimbursements
• Prepare and review quarterly and annual payroll filings
• Assist with Forms 941, 940, W-2, W-3, and applicable state payroll filings
• Handle payroll notices and assist with resolving payroll-related issues
• Maintain accurate payroll records and documentation
• Communicate professionally with clients regarding bookkeeping and payroll matters
• Work closely with our tax team to ensure client books are accurate and tax-ready
• Meet recurring deadlines without requiring constant follow-up

What We're Looking For

Our ideal candidate has:

• Prior professional bookkeeping experience
• Prior payroll processing experience
• Strong understanding of basic accounting principles
• Experience with QuickBooks Online
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple clients and recurring deadlines
• Strong written and verbal communication skills
• Ability to identify when something doesn't look right and investigate it
• Comfortable learning new software and processes
• Dependable attendance and a strong work ethic
• Ability to work independently while still being part of a team

Experience working in an accounting, tax, bookkeeping, or payroll firm serving multiple clients is especially valuable.

Experience with QuickBooks Desktop and professional payroll systems is a plus.

The Person Who Will Thrive Here

You may be a great fit if you are the type of person who:

• Likes things to balance
• Notices details other people miss
• Keeps a calendar and actually uses it
• Doesn't need to be reminded that payroll is due
• Enjoys solving discrepancies
• Is comfortable communicating directly with clients
• Takes ownership when something needs to get done
• Enjoys helping small-business owners
• Wants to become an important part of a growing accounting firm

We appreciate people who ask questions when they need help, but we also value people who will research an issue, think through a problem, and bring potential solutions to the table.

What We Offer

• Full-time, stable position
• Monday–Friday schedule
• Professional office environment
• Opportunity to work with a wide variety of small businesses
• Training and opportunities to expand your accounting and tax knowledge
• Modern technology and increasingly automated processes
• Supportive team environment
• Opportunity to grow your responsibilities as the firm grows

At Guardian Accounting Group, we're continually improving our systems and using technology to eliminate unnecessary manual work. Our goal isn't to keep people busy performing repetitive tasks—it's to give talented people the tools to do better, higher-value work for our clients.

About Guardian Accounting Group

Guardian Accounting Group is a full-service accounting and tax firm helping individuals and business owners with tax preparation, tax planning, bookkeeping, payroll, and business advisory services.

Our philosophy is simple: do great work, take care of our clients, help each other, and always look for a better way to get things done.

If you're an experienced bookkeeping and payroll professional looking for a place where you can take ownership of your work and become a valued member of the team, we'd like to hear from you.

To apply, please submit your resume along with a brief explanation of your bookkeeping and payroll experience.

Pay: $24.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Disability insurance
• Health insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan

Experience:

• QuickBooks: 2 years (Required)
• Payroll: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

Salary : $24 - $26