Office Assistant

Location: Southfield, MI

Onsite Flexibility: Onsite

• Position Type: Contract
• Contract Duration: 5 months
• Pay Rate: $24.72 $32.64 / Hour (USD)
• Shift / Schedule: Part time, 8:00 AM 1:00 PM EST, 25 hrs/week
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Office Assistant will sit at the reception desk of the Southfield, MI office. The Office Assistant plays an important role in creating a welcoming, organized, and well-maintained workplace for employees, clients, and visitors. This position provides day-to-day administrative and operational support for the office, including maintaining shared spaces, coordinating catering and meetings, managing office supplies, supporting fleet vehicle reservations, and assisting with office events and other workplace needs.

The ideal candidate is highly organized, dependable, service-oriented, and comfortable working in a fast-paced environment where priorities may change throughout the day. This individual should take pride in anticipating the needs of others, maintaining professional office standards, and providing a positive experience for employees and guests.

Administrative & Customer Service Support

• Provide friendly, professional, and responsive assistance to employees, visitors, vendors, and other office guests.
• Respond to employee requests and help identify solutions or appropriate resources.
• Assist with mail, packages, deliveries, printing, shipping, and other general office services as needed.
• Assist with new employee preparations, including workspace readiness and office-related onboarding needs, as requested.
• Provide backup coverage and additional administrative support as business needs require.

Office & Workplace Support

• Perform routine walkthroughs of the office to ensure common areas are clean, organized, stocked, and ready for employee and guest use.
• Maintain breakrooms, coffee stations, conference rooms, collaboration spaces, supply areas, and other shared office spaces throughout the day.
• Clean and reset conference rooms following meetings, including removing catering items, wiping down tables and surfaces as needed, arranging chairs, and preparing rooms for the next meeting.
• Stock and replenish beverages, snacks, paper products, utensils, coffee supplies, and other breakroom and hospitality items.
• Monitor office supplies and inventory levels and place orders as necessary.
• Receive, organize, and distribute office supply deliveries.
• Identify facility, equipment, housekeeping, or maintenance concerns and communicate or escalate issues to the appropriate team.

Meetings, Catering & Events

• Coordinate catering for internal meetings, client meetings, training sessions, and office events.
• Set up and break down food and beverage service for meetings and events.
• Prepare conference rooms and meeting spaces in advance, ensuring rooms are clean, appropriately arranged, and stocked with necessary materials.
• Assist with planning and coordinating employee engagement activities, celebrations, meetings, training sessions, and other office events.
• Maintain awareness of upcoming meetings and events and proactively prepare for anticipated office needs.

Fleet & Transportation Support

• Coordinate and manage reservations for company fleet vehicles in accordance with established policies and procedures.
• Assist employees with fleet reservation questions and scheduling needs.
• Monitor fleet vehicle availability and communicate reservation conflicts or concerns.
• Help ensure fleet vehicles and associated materials are appropriately maintained, organized, and ready for employee use.
• Escalate vehicle maintenance, repair, or operational concerns to the appropriate contact.

• Experience using Microsoft software, including Outlook calendaring, PowerPoint, Word, Excel, and Teams
• Strong customer service and interpersonal skills with a professional and approachable demeanor
• Excellent organizational and time-management skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to maintaining a clean, organized, and professional workplace
• Ability to work independently, take initiative
• Knowledge of answering a locked door/suite

• Knowledge of Canva software

• High school diploma or equivalent required
• Additional education or administrative training preferred

• Previous experience in office administration, workplace services, hospitality, customer service, facilities support, event coordination, or a related field preferred

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

This client is a 100% employee-owned infrastructure engineering, architecture, and construction firm with more than 125 years of history building critical infrastructure across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri and operating from 75 offices across the U.S. and internationally, the firm employs more than 14,500 employee-owners and generates over $7.4 billion in annual revenue. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP), creating a culture of shared accountability and investment in outcomes that has earned the firm a 4.2 out of 5 stars on Glassdoor across more than 1,800 reviews, with 87% of employees recommending it as a workplace and multiple Glassdoor Best Places to Work recognitions. Teams span civil and structural engineers, architects, environmental scientists, construction managers, program management professionals, and administrative and office support staff who collectively deliver complex, consequential, and often one-of-a-kind projects around the world.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-12366

Industry: Administrative & Support

#gttjobs

Global Technical Talent is a subsidiary of Chenega Corporation (www.Chenega.com) with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.

There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: https://bit.ly/gttcareers

Awards

SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015