Junior Executive Level Support Specialist

gTANGIBLE Corporation (gTC), www.gtangible.com, is a S corporation and a registered Government contractor that provides services and solutions in:

• National Security Programs
• Professional, Administrative, and Management Support
• Mission and Warfighter Support

We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position.

Requisition Type: Contingent

Position Status: Full Time

Position Title: Junior Executive Level Support Specialist

Location: Arlington, VA

Security Clearance Level: Secret

The Jr. Executive Level Support Specialist provides high-level administrative tasking by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Duties and Responsibilities

Duties and responsibilities include the following:

• Executive and conference room calendar management
• Event Coordination
• Field calls and visitors, greet and escort visitors
• Prepare, develop, and administer communications documentation
• Review correspondence
• Prepare, develop and administer meeting minutes and actions items
• Maintain and track daily work schedule and responsibilities for Executive levels
• Defense Travel System (DTS) task completion, accomplish travel authorizations and vouchers,
• Travel management for Federal government travelers
• Perform task management support using the Task Management Tool System
• Manage workflow mailbox
• Set up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, or any other platforms
• Provide inventory control of office supplies
• Provide procurement services and procurement file management
• Provide in-processing and out-processing of the civilian, military, international partners and contractor personnel
• Update, maintain and publish organizational charts, recall rosters, and phone lists

Knowledge and Qualifications

• Bachelor of Arts/Bachelor of Science degree in Business Administration, Business Management, Project Management, Economics, Finance, Accounting, Data Analytics/Management, or related derivative degrees from an accredited college or university;
  • OR Associate's degree plus 5 years related additional work experience;
  • OR High School Diploma/General Education Development (GED) and/or a relevant technical certification plus 10 years additional work experience.
• 3 years of experience performing duties described in the Duties and Responsibilities as a Federal employee and/or contractor.
• Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors.
• United States Veteran is a plus.
• Must be familiar with military customs and courtesies
• Must have strong oral and written communication skills
• Must have experience with completing tasks associated with headquarters personnel and understand the Department of War/Defense processes
• Must have functional experience with the Defense Travel System (DTS)
• Must be proficient in the use of a Commercial-off-the-shelf (COTS)/Task Management Tool (TMT)
• Experience using the JPO Task Management System, ETMS2 is preferred

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.