Purchasing Clerk

Responsible for the receipt, verification, and processing of all goods received by the Resort.

• Accept delivery log and communicate all deliveries according to hotel policies and procedures.
• Verify count and condition of all hotel orders delivered against approved Purchase Orders.
• Assist hotel staff to resolve discrepancies with goods ordered.
• Compile regular statistical data pertaining to key processes.

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the requirements of the hotel:
 

• Process requisitions requested by departments during storeroom operating hours.
• Process the receipt of all goods guest packages according to hotel policies and procedures.
• Read group resumes to anticipate group receiving needs prior to arrival.
• Store and organize received goods.
• Practice proper lifting procedures and safe handling of equipment.
• Practice security procedures to limit loss or damage of goods.
• Keep receiving dock and office clean and orderly throughout the day.
• Maintain inventory of operating supplies (office and shipping).
• Perform daily and monthly food and beverage inventories.
• Assume Storeroom Clerk’s duties, in their absence. 
• Additional duties as necessary and assigned. 

High school diploma or equivalent General Education Degree (GED).  One to two years of shipping and/or receiving experience preferred.  Previous Food and Beverage experience and warehouse experience preferred.

• Must have a valid Florida Driver’s License and be comfortable driving a golf cart around property for deliveries.
• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.   
• Requires good communication skills, both verbal and written. 
• Must possess basic computational ability.   
• Must possess basic computer skills.
• May be required: to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations.

• Tasks are performed outdoors, in walk-in coolers and freezers, temperatures may vary from 90 degrees to minus 10 degrees.
• Must be able to stand on feet and walk for to 8 hours per day.    
• Must be able to lift up to 55 lbs. on a regular and continuing basis.
• Must be able to push and pull carts and equipment weighing up to 500 lbs. occasionally.
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Ability to work primarily with fingers to pick, pinch and type and carry out substantial movements (motions) of the wrists and hands as well.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.  

• Must be able to work effectively in a stressful environment, communicate with others, effectively deal with customers and accept constructive criticism from supervisors.
• Must be able to change activity frequently and cope with interruptions.