Executive Assistant

Description

Title:              Executive Assistant
Department: General & Administrative (G&A)
Location:        Mechanicsburg, PA
Reports To:   Executive Leadership Team

POSITION SUMMARY:

At GT&E, the Executive Assistant plays a critical role in ensuring the executive leadership team remains focused on driving strategic priorities and operational execution. This individual will serve as a highly trusted and proactive extension of the leadership team, managing communications, priorities, schedules, and day-to-day administrative responsibilities with the utmost discretion and professionalism.

The ideal candidate is a master of time management and organizational precision, capable of anticipating needs, coordinating complex demands, and protecting the time and attention of the executive leadership team in a fast-paced and dynamic environment. This role requires unwavering confidentiality, a solutions-oriented mindset, and a strong ability to foster clarity and alignment across the organization.

KEY RESPONSIBILITIES:

• Serve as the primary administrative and communications partner to the executive leadership team, serving as a liaison to both internal and external stakeholders
• Proactively manage and optimize executive schedules, ensuring alignment with strategic business priorities, leadership commitments, and operational timelines
• Coordinate complex travel logistics, meeting arrangements, and event planning — balancing both professional and occasional personal logistics to support organizational effectiveness
• Prepare, organize, and manage internal communications, including sensitive documents, confidential correspondence, board-level reporting, and executive briefings
• Screen and prioritize email, calls, meeting requests, and time commitments, ensuring that the leadership team is informed, prepared, and focused on what matters most
• Uphold the highest level of confidentiality across all executive matters — managing sensitive information and leadership discussions with discretion and professionalism
• Support coordination and project execution across departments as directed by the executive leadership team, serving as an organizational hub for executive workflow
• Assist with the planning and coordination of internal and external meetings, and company-wide events
• Maintain administrative systems, records, contact databases, and follow-ups to ensure organizational continuity and efficiency
• Act as a trusted thought partner by flagging potential conflicts, risks, or communication gaps and offering proactive solutions
• Perform additional administrative tasks and cross-functional support duties as needed
• All other duties as assigned

QUALIIFICATIONS AND EXPERIENCE:

Experience:

• 4 years in an executive administrative support role, preferably supporting executive leadership teams
• Proven track record of managing confidential information and working with senior executives in a fast-paced environment

Education:

• High school diploma or equivalent required
• Associate’s degree or relevant post-secondary coursework preferred

Skills & Attributes:

• Exceptional written and verbal communication skills
• Advanced organizational and time management skills with the ability to prioritize and execute with urgency
• High emotional intelligence and interpersonal effectiveness
• Proficient in Microsoft Office Suite, Outlook, and other productivity platforms
• Tech-savvy with a willingness to learn new systems and tools
• Discretion, trustworthiness, and sound judgment are essential
• Ability to work independently and collaboratively with executive and departmental leaders
• Professional presence and ability to represent the executive leadership team and GT&E with integrity

Other Requirements

• Valid driver’s license and ability to meet company driving policy
• Occasional travel and flexibility to work extended hours or weekends as business needs dictate
• Ability to lift up to 40 lbs. and perform occasional physical office support tasks (bending, lifting, squatting, etc.)

Qualifications