What are the responsibilities and job description for the Service Writer / Parts Runner / Admin position at GSI Service Group, Inc.?
POSITION OVERVIEW
We are seeking an organized, energetic, and versatile professional to join our team in a multi-faceted role combining service writing, parts running, and shop administration. In this position, you will act as a central hub for our daily operations: sourcing and transporting needed components, keeping inventory organized, and maintaining orderly front-office billing and documentation. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, holds a clean driving record, and is comfortable wearing multiple hats to keep technicians productive and customers informed.
KEY RESPONSIBILITIES
Service Writing & Customer Communication
• Communicate technician findings, repair estimates, and timelines clearly to clients via phone, text, or email.
• Obtain customer authorization for additional work before repairs commence.
• Provide updates throughout the repair process and walk customers through finalized invoices at vehicle pickup.
Parts Sourcing & Running
• Pick up parts, supplies, and tools from local vendors, dealerships, and supply houses using the company vehicle.
• Verify incoming shipments against purchase orders to ensure correct quantities, part numbers, and quality.
• Deliver cores, returns, and warranty parts back to suppliers promptly with correct documentation.
• Maintain the shop parts room by labeling, stocking, and updating parts inventory in the shop management system.
• Assist with cleaning and maintaining fleet vehicles.
Administrative & Front-Office Support
• Close out work orders, process customer payments (cash, card, check, fleet accounts), and balance daily registers.
• Maintain vendor invoices and submit them to accounting or the office manager for accounts payable processing.
• Assist with answering incoming calls, scheduling appointments, and routing messages.
• Keep the reception area, customer waiting area, and front office organized, clean, and stocked.
QUALIFICATIONS & SKILLS
• Experience: 1 years of experience in an automotive, powersports, heavy equipment, or collision repair facility preferred.
• Licensing: Valid driver’s license with a clean driving record (insurable under company auto policy).
• Experience with Ford trucks and cars
• Familiar with heavy equipment, especially CAT, JLG, Bobcat and Doosan
• Technical Aptitude: Familiarity with basic automotive/equipment terminology and repair workflows; comfort with shop management software, including Samsara, is a plus.
• Organization: High attention to detail, ability to prioritize tasks independently, and solid basic math skills.
• Physical Requirements: Ability to lift up to 50 lbs regularly and stand/drive for extended periods.
COMPENSATION & BENEFITS
• Pay Range: $23-25/Hr.
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid vacation, sick leave, and holidays
• Company vehicle provided for all parts-running duties
Salary : $23 - $25