Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth office operations, supporting daily administrative tasks, and providing exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive approach to office management. This paid position offers an exciting opportunity to develop your professional skills while contributing to a collaborative and vibrant workplace.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and specialized software such as QuickBooks.
• Organize and file documents efficiently, ensuring easy retrieval and compliance with company policies.
• Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings.
• Assist with client communication and customer support to ensure positive interactions and timely responses.
• Handle clerical responsibilities including word processing, preparing reports, and managing correspondence.
• Maintain office supplies inventory and coordinate with vendors for procurement needs.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and productivity software.
• Strong computer literacy with experience in data entry, filing systems, and technical proficiency.
• Excellent organizational skills with the ability to multitask effectively in a busy environment.
• Bilingual abilities are highly preferred to assist diverse clients and team members.
• Previous office experience or administrative experience is essential for success in this role.
• Exceptional customer service skills paired with professional phone communication and phone etiquette.
• Knowledge of QuickBooks accounting software is a plus for handling invoicing and financial records.
• Strong time management skills to prioritize tasks efficiently while maintaining accuracy.

Join us as an Administrative Assistant to be a key contributor in creating an organized, welcoming office environment while advancing your career!

Pay: $27.00 - $33.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $27 - $33