What are the responsibilities and job description for the Project Coordinator position at Grumman|Butkus Associates?
Company Description
Grumman|Butkus Associates (GBA) is a nationally recognized consulting engineering firm specializing in mechanical, electrical, and plumbing (MEP) design and sustainability-focused energy consulting. For more than 50 years, GBA has delivered innovative solutions that advance energy efficiency, resource conservation, and high-performance building systems. The firm is known for its expertise in energy-intensive and mission-critical facilities, particularly in the healthcare and laboratory sectors, and provides services including commissioning, retro-commissioning, energy benchmarking, conservation studies, and MEP system upgrades.
Role Description
Grumman|Butkus Associates (GBA) is seeking a full-time Project Coordinator to support engineering teams and office operations in Hoboken, NJ. This role is ideal for a highly organized professional who can manage schedules, track project activity, maintain documentation, and communicate effectively across teams. The Project Coordinator will play a key role in keeping projects and day-to-day office functions running smoothly, accurately, and on schedule.
Essential Duties and Responsibilities
- Provide project coordination support to a fast‑paced, highly mobile team.
- Serve as the primary point of contact for the Hoboken office, providing information, answering questions, and responding to staff and client requests.
- Manage calendars and coordinate meetings across virtual, hybrid, and in‑person formats.
- Support project workflow from initiation through closeout including proposal support, submittal and RFI tracking and final report coordination.
- Maintain accurate client, contact, opportunity, financial, and project records in Deltek Vantagepoint.
- Prepare and maintain project files, QA documentation, and issuance records in accordance with company standards.
- Keep Project Managers and team members informed of project status, upcoming milestones, and emerging issues.
- Support daily office operations including ordering supplies, coordinating facility needs, and ensuring smooth office functioning.
Qualifications
- Experience in project coordination, task prioritization, and timeline management
- Strong organizational and administrative abilities, including documentation and record-keeping
- Excellent verbal and written communication skills
- Problem-solving and adaptability skills in technical and dynamic project environments
- Familiarity with engineering, construction, or MEP-related platforms, e.g. Procore, Kahua, Newforma
- Bachelor's degree