Procurement Specialist

Join a Mission That Moves Richmond

GRTC is uniquely integrated with the community and presents a range of opportunities from launching innovative new service designs and building large capital projects to expanding throughout the region and continuing to grow ridership. Joining GRTC also means moving to a vibrant capital city with a nationally renowned arts and culture scene, delicious food, and enormous potential. Located just ten minutes from downtown, GRTC’s headquarters powers 30,000 transit trips a day, with more routes & regional connections in development as well as a second bus rapid transit line that will complement the Pulse, our ITDP Bronze Medal-winning flagship system that serves as the spine of our network.

SUMMARY:

Responsible for managing the full lifecycle of procurement activities, from requisition through contract award and administration, in compliance with public sector and federal regulations. This role leads competitive sourcing efforts for a range of goods, services, and construction projects, including complex and high-visibility initiatives, while partnering with internal stakeholders to ensure effective, compliant, and value-driven procurement outcomes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage competitive procurement processes, formal and informal, in compliance with GRTC’s procurement manual and applicable federal laws and regulations.

• Review, analyze, and complete assigned procurement requisitions.

• Manage and conduct innovative, complex procurements.

• Responsible for the determination of the most appropriate method of procurement to be utilized for the source selection of high-profile and complex construction projects, goods, and services.

• Coordinate, assist, research, analyze, and develop the scope of work, specifications, evaluation methods, and criteria for development of Invitation for Bids (IFBs) and Request for Proposals (RFPs) for construction projects, goods, and services contracts.

• Review and analyze justifications for award/non-award to ensure the integrity of GRTC’s procurement procedures.

• Plan, coordinate, and conduct pre-bid/pre-proposal conferences for the procurement of major and complex construction projects, goods, and services.

• Identify, evaluate the benefits, and coordinate cooperative procurements.

• Provide guidance, educate, and advise user departments during the process of evaluating bids and proposals.

• Conduct and manage negotiations; conduct procurement and administer contracts, work with the firm’s legal counsel during the development of contracts and bid/contract disputes.

• Respond to requests for information under the Freedom of Information Act (FOIA).

• Conduct on-site visitations of vendor facilities to ensure vendors’ capability of successfully meeting contractual obligations.

• Review requests for changes in construction, goods, and services contracts.

• Manage multiple projects.

• Collect information on new products, materials, and vendors for recommendation to management.

OTHER DUTIES AS ASSIGNED:

In accordance with our mission statement, additional duties and/or tasks may be assigned to maintain seamless service for the agency.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Certifications:

• A college degree in business, public administration, or a related field is highly preferred.

• Valid Virginia driver’s license required.

Skills / Experience:

• 3 years of professional experience in public sector procurement or contract administration.

• Possession of one of the following certifications is preferred: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) or comparable certification.

• Knowledge of Federal Transit Administration (FTA) procurement procedures, laws, and regulations preferred.

• Knowledge of the process to request bids and award contracts.

• Strong technology skills, including experience with Microsoft Office Applications and Database Management.

• Must be detail-oriented, highly organized, and capable of working independently.

• Ability to interpret rules, regulations, and specifications.

• Extensive customer service and negotiation skills.

• Attention to detail and analytical skills.

• Excellent oral, written, and communication skills.

• Excellent interpersonal skills.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

GRTC IS AN EQUAL OPPORTUNITY EMPLOYER WHO VALUES DIVERSITY IN THE WORKFORCE