Administrative Director

Job Overview
The Interim Administrative Director works directly with the Senior President and Vice President to support and advance the mission of Growing the Distance, Inc. (GTD). Under limited supervision, this role performs a combination of administrative, child development, program coordination, and communication tasks that support students, staff, and families enrolled in GTD’s enrichment programs.

The Administrative Director is responsible for planning, implementing, and collaborating on a daily program of developmentally appropriate, academically oriented, nurturing, and engaging experiences for school-age children. This position oversees students, staff, and facility operations while ensuring program quality, compliance, and positive family engagement.

In addition to program administration, the Enrichment Administrator supports social media engagement, community partnerships and program visibility by assisting with content creation, storytelling, and promotion of GTD activities, events, community and student experiences across digital platforms, in alignment with the organization’s brand and values.

This role serves as a primary liaison between the program, students, community members and parents or legal guardians, providing clear communication, addressing concerns, and fostering strong relationships. The Enrichment Administrator also completes clerical and administrative duties necessary for smooth daily operations and reports to the appropriate supervisor.

Requirements

• Demonstrates strong emotional intelligence with the ability to manage conflict, de-escalate tense or hostile situations, and respond with integrity, professionalism, and sound judgment.
• Participates in staff recruitment and workforce management, including conducting interviews, evaluating candidates, making hiring recommendations, supporting onboarding, and providing input related to performance management, corrective action, and termination decisions in collaboration with senior leadership.
• Upholds high ethical standards and consistently cultivates trust while projecting professionalism in all interactions with students, families, staff, and community partners.
• Extremely detail-oriented, with the ability to ensure accuracy, consistency, and follow-through in administrative, programmatic, and communication tasks.
• Demonstrates general knowledge of Growing the Distance (GTD), its enrichment programs, and underlying principles, policies, goals, and objectives, or the ability to quickly learn and apply them.
• Skilled in setting up, breaking down, and managing enrichment programs and events, and able to actively lead, facilitate, and engage children in age-appropriate activities.
• Consistently monitors, supports, and nurtures the safety, well-being, and positive development of students in all program settings.
• Brings a positive, solution-oriented mindset with a strong “teamwork makes the dream work” attitude and a willingness to do what it takes to support the mission.
• Visionary and creative, with the ability to design and support engaging programs and events that strengthen connections between students, families, and the broader community.
• Capable of performing general clerical and administrative duties, including operating common office equipment and maintaining basic files and records.
• Comfortable supporting basic social media engagement and content efforts to highlight programs, events, and student experiences in alignment with GTD’s mission and brand.
• Possesses a valid driver’s license with a clean driving record and the ability to safely operate a 13-passenger van.

Able to read, write, understand, and speak English; fluency in Spanish is a plus and highly valued.

• Dependable, punctual, and accountable, with strong organizational and time-management skills; able to work varying schedules, including evenings and weekends, as program needs require.
• Highly adaptable and capable of managing multiple priorities and frequent interruptions in a fast-paced, dynamic environment.
• Possesses excellent verbal and written communication skills, with the ability to engage the public using tact, empathy, positivity, and cultural awareness.
• Effectively collaborates with team members, leadership, partners, and volunteers, contributing positively at all levels of the organization.

ESSENTIAL JOB FUNCTIONS

• Primarily responsible for supervising, supporting, and coaching Group Leaders, while working collaboratively with GTD team members to ensure the enrichment program delivers high-quality care that expands children’s experiences, extends learning, and provides warm, nurturing support.
• Adheres to all Growing the Distance (GTD) policies, procedures, and applicable regulations, ensuring program compliance and consistent implementation of organizational standards.
• Uses program resources to plan and implement developmentally appropriate, engaging activities for students; leads, assists, and actively participates in both indoor and outdoor lessons, games, and enrichment experiences on-site and during field trips, serving as a positive role model at all times.
• Assists with daily program set-up and breakdown to ensure children have access to a variety of age-appropriate resources, interest centers, and activities; maintains a clean, safe, and organized environment; safeguards program supplies and prepares spaces for continued use.
• Completes, maintains, and oversees student records, program operation reports, and required documentation; collects necessary forms and information from parents and guardians; ensures confidentiality of student and family information at all times.
• Utilizes positive behavior reinforcement and developmentally appropriate guidance strategies to promote appropriate behavior; documents behavioral concerns and communicates with GTD Directors when additional support or intervention is needed.
• Plans, facilitates, and participates in regular staff meetings focused on program needs, identified gaps, and personal and professional development; shares insights gained from trainings, research, and professional learning opportunities.
• Assists in planning, coordinating, and implementing special programs, events, enrichment activities, field trips, and collaborations with community partners and resource persons.
• Participates in workforce development efforts, including conducting interviews and making recommendations regarding the hiring and dismissal of staff, interns, and volunteers in collaboration with GTD leadership.
• Designs and develops visually appealing flyers and promotional materials for programs, events, and community initiatives.
• Supports marketing and outreach efforts by representing Growing the Distance at community events throughout the Triad area, including setting up vendor tables, engaging the public, and effectively sharing the mission, programs, and impact of GTD.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $40,000 - $45,000