Accounting Clerk

Reports to: Manager of Accounting

Employment Type: Full Time

Salary/Hourly: $45,000 – $50,000

Position Overview

We are seeking a highly organized and proactive Accounting Clerk to join our dynamic team. This role is responsible for managing daily vendor bill entries, invoicing customers, supporting payroll and month-end processes, and maintaining accurate financial records across multiple entities. The ideal candidate is detail-oriented, adaptable, communicative, and thrives in a fast-paced, multi-tasking environment.

Key Responsibilities

Accounts Payable/Receivable

• • Enter vendor bills daily in QuickBooks/Sage and ensure timely processing of high-priority bills.
  • Manage account payable entries across twelve sets of QuickBooks/Sage accounts.
  • Review vendor statements, research missing bills, and verify proper application of credits and payments.
  • Prepare and process customer invoices accurately and in a timely manner.
  • Coordinate with internal departments to resolve billing discrepancies, obtain necessary approvals and ensure timely invoicing.
  • Prepare and mail vendor payments weekly.

• Vendor/Customer Management
  • Process W9 requests and maintain accurate records of received W-9 forms.
  • Coordinate address change letters for tax billing records.
  • Serve as a contact for vendors and customers, ensuring timely communication via phone calls and emails.

Payroll & Financial Reporting

o    Manage end-to-end payroll processing for two separate entities, including preparation, submission, and post-payroll functions.

o    Input employee data into QuickBooks/Sage for payroll and record keeping purposes.

o    Participate actively in month-end close procedures and communicate progress to the Manager of Accounting.

Administrative Support

o    Answer phones, assist callers, take messages, sending emails and schedule appointments as needed.

o    Perform general office duties including shredding, filing, and cleaning.

Qualifications

• High school diploma or equivalent; associate degree in accounting or related field preferred.
• 2 years of experience in accounts payable/receivable, bookkeeping, or general accounting.
• Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment, with a strong emphasis on being a team player.

Includes:

• Health, Dental & Vision Insurance – Comprehensive coverage available the 1st of the month after 60 days of employment.
• Short-Term Disability, Critical Illness, Hospital Indemnity & Accident Insurance – Added protection for life’s unexpected events, available the 1st of the month after 60 days.
• Dependent Care FSA – Offered alongside health, dental, vision, and short-term disability benefits, beginning the 1st of the month after 60 days.
• Employee Assistance Program (EAP) – Confidential support and resources for everyday challenges, beginning day one for you and your dependents.
• Paid Holidays – Dedicated time to rest and recharge.
• Generous PTO Program – Begins after six months of employment to promote work-life balance.
• Life Insurance – Coverage provided after six months for added security.
• 401(k) Retirement Plan – Eligibility begins after one year to help you build your future.
• Medical FSA – Available at open enrollment after one year, offering flexible options for healthcare expenses.