Program Assistant

• Purpose: To provide administrative support and coordination under the direction of the Center Director. Assist with center level administration, communication, data entry (Child Plus), filing, reporting and timely submission of required documents. Position primary follows service plans as detailed in ECMHSP Human Resources (HR) Reference, ECMHSP content area manuals, ECMHSP Family Engagement practices, and supports the implementation of ECMHSP Strategic Plan Goals and Objectives.
• JOB SPECIFICATIONS
  
  

Meet all current ECMHSP, state and local child care employee regulations; including First Aid and CPR. Bilingual: English-Spanish preferred.

• Education and Experience:******
  
  

Preferred

• Associates Degree in Business Administration or related field with 3 years experience in an office environment.
  
  

Accepted

High School Diploma or General Equivalency Diploma (GED) with 5 years of relevant experience in an office environment.

• Skills, Knowledge and Ability: Excellent communication skills. Basic computer skills (Microsoft applications: Word, Excel and Outlook). Able to organize, file and distribute information and work under stressful conditions with multiple deadlines.
• Working Conditions: Office/Head Start center environment; flexible work hours occasional (evening/ weekend/overtime). Travel independently into rural areas and occasional overnight stay.
• Physical Requirements: Physically able to perform tasks, including but not limited to, bending, lifting and moving a minimum of 25 pounds.
• ESSENTIAL FUNCTIONS********
• Assist in the development and maintenance of the Center calendar of events.
• Assist Center Director coordinating and taking minutes meetings.
• Maintain an inventory of standard forms and request forms as directed by Center Director and coordinating staff.
• Ensure office equipment is properly working, arrange for repair as necessary and coordinate usage.
• Participate in the implementation of the Center Recruitment Plan as requested by supervisor.
• Participate in Community Assessment according to timeline and tasks as established in plan.
• During evacuations or drills, assume role as indicated in established procedures.
• Participate in center annual self-assessment as requested by supervisor.
• Identify potential resources and solicit, on an on-going basis, in-kind contributions (non-federal match) for center in accordance with ECMHSP In-kind Guide.
  
  

**Communication and Collaboration**

• Maintain positive communication and attitude of respect with children and families, staff members and community representatives.
• Maintain a professional attitude with open communication and support a positive environment in the center to promote the social, emotional and mental wellness of staff, children and families.
• Compile notes and/or minutes for center meetings as directed by supervisor
• Post current and appropriate information for staff on bulletin boards, including compliance postings and governance updates.
• Prepare documents and materials for center staff as requested/approved by supervisor.
  
  

**Recordkeeping and Reporting**

Following guidelines in the Fiscal Manual prepare electronic purchase orders and maintain a system to track purchases and invoices.

Prepare petty cash reports as requested by Center Director.

Guide and review staff in the completion of travel reimbursement and vehicle mileage reports.

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