Payroll Administrator

Essential Functions

The payroll administrator is responsible for ensuring that all tasks related to payroll processing are completed including:

• Supervising the payroll process to ensure electronic and manual time entry.
• Ensuring that employees are paid accurately and on time, according to the weekly payroll schedule.
• Verify the usage and balances of PTO.
• Ensuring that the payroll process follows regulatory requirements.
• Assist financial staff with necessary weekly, monthly, and quarterly reporting obligations.
• Work alongside other administrative staff to support business processes.
• Provide quality support and positive customer experience to all employees and management.
• Completing and processing all payroll tax withholding returns through the ADP system, includes reconciling from the source system to ADP’s system.
• Maintaining proper payroll tax accounts, opening new accounts as needed, paying the occupational tax license fees and keeping account information current within the ADP system.
• Ensuring all payroll tax deadlines are met in a timely manner.
• Working with the Accounting Manager and Controller to ensure all departmental training is completed.
• Develop a general understanding of common accounting practices as it relates to the payroll process, and creating and maintaining documented payroll processes to establish core practices.
• Ensure all SOX control guidelines are followed in all payroll processes.
• Works with finance team to develop and understand and complete all year end processes, such as W-2 filings, annual tax reconciliations, and all annual returns.
• Maintaining and expanding payroll processes as needed to support developmental growth.
• Additional duties as required.

Competencies

• Advanced payroll processing skills.
• Advanced Microsoft excel skills.
• Excellent teamwork and customer service skills.
• Strong analytic and critical thinking skills as well as organization skills.
• Ability to manage multiple tasks and projects simultaneously.

Experience with the following preferred:

• Certified Payroll - Including Prevailing Wages and IRA Compliance
• Processing of garnishments, deductions, tax levies, child support
• SOX compliance
• Windows Operating Systems
• Payroll Taxes

Preferred/Required Education and Experience

• High School Diploma is required, Associate’s degree, or equivalent, in business or finance preferred.
• 5 year related experience and/or training; or equivalent combination of education and experience.

Supervisory Responsibility

This position holds no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee will work in an office environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to type, file or lift office supplies up to 15 pounds.

Position Type/Expected Hours of Work

This is a full-time position, 40 hours a week, overtime as required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Groves Electrical Services is an Equal Employment Opportunity Employer.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person