What are the responsibilities and job description for the Leave of Absence Specialist position at Group 1 Automotive?
Overview
Leave of Absence Specialist
Human Resources | Group 1 Automotive
Group 1 Automotive, a Fortune 250 leader in automotive retail, is seeking a Leave of Absence Specialist to join our Human Resources team. This role is responsible for supporting employees throughout the leave lifecycle by ensuring compliance, accuracy, and compassionate service. The ideal candidate brings strong HR expertise, consultative communication skills, and a proactive approach to solving problems in a fast-paced environment.
Key Responsibilities
Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify. We value diversity and are committed to creating an inclusive environment for all employees.
Leave of Absence Specialist
Human Resources | Group 1 Automotive
Group 1 Automotive, a Fortune 250 leader in automotive retail, is seeking a Leave of Absence Specialist to join our Human Resources team. This role is responsible for supporting employees throughout the leave lifecycle by ensuring compliance, accuracy, and compassionate service. The ideal candidate brings strong HR expertise, consultative communication skills, and a proactive approach to solving problems in a fast-paced environment.
Key Responsibilities
- Serve as the primary point of contact for employees requesting or currently on a leave of absence
- Manage, track, and administer all leave types in compliance with federal, state, and local regulations (e.g., FMLA, ADA, Workers’ Compensation, state leave programs).
- Partner with third-party leave vendors to coordinate and facilitate leave requests and approvals
- Communicate leave eligibility, entitlements, responsibilities, and next steps in a clear and timely manner
- Maintain accurate, organized, and confidential documentation of leave requests and supporting records
- Coordinate employee return-to-work processes, including accommodations, fit-for-duty documentation, and transitional work arrangements when applicable
- Collaborate closely with HR Business Partners, Payroll, Benefits, and department leadership to ensure accurate pay, benefit continuation, and staffing coverage during leave periods
- Monitor ongoing leave status and proactively notify employees and managers regarding key milestones, deadlines, and return dates
- Stay current on evolving leave legislation and regulatory requirements; assist in updating policies, procedures, and internal guidance materials
- Provide training, coaching, and guidance to managers and HR stakeholders on leave-related regulations and best practices
- Identify process gaps and propose forward-thinking solutions that improve efficiency and employee experience
- 5–7 years of Human Resources experience required, preferably in leave administration, benefits, or employee relations
- Strong business acumen and consultative communication skills
- Demonstrated ability to work proactively, independently, and in a process-driven environment
- Bachelor’s degree preferred; high school diploma or equivalent required
- Proficiency in Microsoft Office Suite and HRIS systems
- Excellent verbal and written communication skills
- Ability to build and maintain professional relationships at all organizational levels
- Strong organizational, planning, prioritization, and problem-solving skills
- Ability to maintain strict confidentiality of personal and sensitive employee information
- Ability to work effectively in a fast-paced, hands-on environment and meet deadlines
- Fast-growing, industry-leading organization with nationwide opportunities
- Collaborative HR environment with room for professional growth
- Comprehensive benefits, including:
- Medical, dental, and vision coverage
- 401(k) with company match
- Paid time off and holidays
- Employee discounts on vehicle purchases and services
Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify. We value diversity and are committed to creating an inclusive environment for all employees.