Workplace Experience Coordinator

We’re looking for a Workplace Experience Coordinator who brings a hospitality mindset and a get-it-done attitude to everything they do. In this role, you’ll own the day-to-day office experience—making sure the space is welcoming, organized, and running smoothly—while also jumping in wherever needed to support events, travel, and team logistics. You’re the kind of person who notices the small details that make a big difference, anticipates needs before they arise, and isn’t afraid to roll up your sleeves to solve problems in real time. From setting up a last-minute meeting to pulling together a great in-office event, you help create an environment where people feel supported, energized, and excited to be at work.

THIS JOB MIGHT BE FOR YOU IF:

• You naturally think like a host and take pride in creating great experiences for others
• You’re resourceful, scrappy, and comfortable figuring things out on the fly
• You enjoy being on your feet and staying hands-on throughout the day
• You notice the little details that make a space feel welcoming and polished
• You’re highly organized but flexible when priorities shift
• You like being the go-to person who keeps things running behind the scenes
  
  

A DAY IN THE LIFE:

• Open and reset the office to ensure a clean, stocked, and welcoming environment
• Manage supplies, vendors, and any day-to-day workplace needs that pop up
• Act as the main point of contact for building management and office-related vendors
• Manage office access, including badge systems and permissions
• Oversee parking accounts, passes, and voucher distribution
• Jump in to troubleshoot issues and keep things running without disruption
• Coordinate travel including flights, hotels, and itineraries
• Plan and execute team events, lunches, and company gatherings
• Support employee anniversary and awards programs
• Set up and break down meetings, events, and shared spaces
• Partner with teams across the company to support workplace and event needs
  
  

YOUR EXPERIENCE A FEW NICE TO HAVES:

• 1–3 years in workplace experience, office coordination, hospitality, or a similar hands-on role
• Strong organizational skills with the ability to juggle multiple priorities
• A proactive, no-task-too-small mindset
• Experience planning events or coordinating logistics
• Clear communication and a problem-solving approach
• Comfortable working in a fast-paced, ever-changing environment
• Experience with vendors, budgets, or office operations (nice to have)
• Familiarity with travel coordination tools (nice to have)
• Basic graphic design skills (e.g., creating simple event materials, signage, or presentations) (Canva, Photoshop) (nice to have)