Payroll and Accounting Specialist

Description

JOB SUMMARY:

The Payroll and Accounting Specialist plays a key role in maintaining the financial accuracy and integrity of The Ground and its affiliated entities, which span multiple industries including agriculture, hospitality, catering, and accommodations. This part-time position (three days per week) is responsible for processing payroll, performing reconciliations, managing vendor and account setup, and supporting general accounting operations across entities. The ideal candidate is detail-oriented, organized, and comfortable working in a dynamic, multi-entity environment where collaboration and accuracy are essential.

KEY RESPONSIBILITIES:

Payroll & Benefits

• Process and post biweekly payrolls across multiple entities using Paylocity.
• Prepare and enter shared labor journal entries (TRF, SF, and Ground) and reconcile labor allocations between entities.
• Manage 401(k) contributions and perform related reconciliations.
• Ensure compliance with payroll-related tax filings and reporting deadlines.

Accounting Operations

• Prepare and post payroll journal entries including shared labor, revenue, property management income, and intercompany transactions.
• Manage bank deposits and perform checking account and clearing account reconciliations.
• Maintain vendor records and assist with A/P setup and onboarding.
• Track and record government payments and manual entries, including time-sensitive programs (e.g., Farm Direct WIC).
• Perform complex revenue reconciliations, including Square/Toast and multi-entity revenue sources.
• Reconcile insurance, property taxes, and utility accounts.
• Manage rental income, security deposits, and accounts receivable for outstanding rent.

Reporting & Compliance

• Prepare and reconcile 1099s and assist with year-end reporting.
• Support financial reporting by ensuring reconciliations are current and accurate.
• Maintain organized documentation for audits, internal reviews, and external reporting.
• Assist with third-party commerce reconciliations and intercompany revenue sales tracking.

Requirements

QUALIFICATIONS:

• Associate’s degree in Accounting, Finance, or a related field preferred.
• 3 years of accounting experience, preferably in a multi-entity or multi-industry environment.
• Proficiency with accounting software (QuickBooks Online a plus) and payroll platforms (experience with Paylocity a plus).
• Strong understanding of GAAP and reconciliation processes.
• Detail-oriented with a high degree of accuracy and organization.
• Ability to handle multiple priorities and meet tight deadlines.
• Excellent communication and problem-solving skills.

PREFERRED EXPERIENCE:

• Exposure to hospitality, agriculture, or multi-location business accounting.
• Familiarity with complex point-of-sale revenue reconciliation (e.g., Toast, Square).
• Experience managing intercompany transactions and shared labor allocations.

Benefits: Benefits include health, vision, dental, life insurance, 401(k) for qualifying employees (25 hrs/week)

Employee perks: 20% discount at Ground entities (includes Source Farms, Grounded Table, Grounded Body)

About The Ground

The Ground is a hospitality business based in beautiful Willamette Valley that exists to realize human potential in harmony with the planet. It is an evolving collection of experiences and destinations rooted in conscious, loving hospitality in service to all with a philosophy of belonging that comes to life through regenerative agriculture, food, accommodations, revitalizing wellness experiences, and engaging programs & events.

The Ground is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you’re interested in this role, but your experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may just be the right candidate for this or other roles at The Ground.