Fleet and Compliance Manager

Job description:

Position Summary

The Fleet Compliance Manager is a full-time development-based leadership role responsible for regulatory compliance, asset lifecycle management, financial oversight, and operational administration for approximately 150 fleet units across multiple divisions and entities. This role includes structured training to build long-term compliance and fleet management expertise within the organization. This position will work with our fleets for Ground Solutions and On-Demand Concrete.

Hours: Full-Time, Hourly; Monday-Friday, with a few Saturdays a year as needed. Hours will be flexible from 7am-4pm, adjusting early or staying later as the business needs define time adjustments.

Core Responsibilities

· Manage DOT compliance including MCS150 updates, UCR registration, roadside documentation, inspection tracking, and audit readiness.

· File annual Form 2290 (HVUT) and maintain accurate VIN and unit records.

· Renew county fleet registrations and overweight permits.

· Monitor driver inspection compliance within Fleetio and coordinate with General Managers.

· Oversee vehicle and equipment purchases and sales, including documentation and insurance notifications.

· Maintain accurate fleet records in Fleetio including recalls and compliance documentation.

· Monitor toll accounts, emissions documentation, and insurance records.

· Enter and reconcile vendor invoices within Fleetio and verify pricing or credits.

· Review and approve vendor invoices within Netsuite while communicating with the mechanic team and accounting team.

· Create internal billing reports by division for registrations, permits, tax filings, and fuel usage.

· Manage and reconcile the company fuel system program including invoice reconciliation and intercompany billing.

· Coordinate contractors for building and yard maintenance as needed.

· Support property and renter coordination at designated locations.

· Help with coordination of our Trailer Rental Program as needed.

· Handle operator concerns with equipment and help communicate to mechanics to help with flow of repairs.

· Set meetings with the mechanic teams bi-weekly for updates and consistent communication.

Qualifications

· Valid driver’s license required; CDL preferred.

· Ability to pass a background check and drug test.

· Strong organizational skills and high data entry accuracy.

· Previous Experience with fleets ranging in size from 50-250 units preferred.

· Proficiency in Microsoft Office (Word, Excel, Outlook).

· Ability to perform basic spreadsheet reporting and data analysis w/ accuracy.

· Clear, professional written and verbal communication skills.

· Ability to work independently with minimal supervision.

· Self-starter with strong follow-up and follow-through habits and an ownership mindset.

· Willingness to complete DOT compliance and fleet management training as needed.

Compensation

This position may follow a structured development pay plan. Starting compensation ranges from $30-$35 per hour, DOE. Pay will be aligned with experience and may include a scheduled review and wage adjustment upon successful completion of defined training and compliance milestones.

Our comprehensive benefits package includes:

Medical, Dental, and Vision Insurance; Paid Sick Leave/Vacation Time, and 401k retirement plan. Company phone and computer will be provided.

A company vehicle will be provided for required travel to and from the Greeley office and designated job sites.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person