Join Our Team at Grocery Services - Accounts Payable Specialist (Dallas/Remote)
Grocery Services is a trusted grocery retailer specializing in the Women, Infants, and Children (WIC) supplemental food program. We proudly serve the Greater Houston Area, Austin, Dallas, San Antonio, Brownsville, and El Paso. Guided by our commitment to Be Caring, Be Committed, and Be Compassionate, we work every day to support families across Texas with healthy, accessible food options.
Are you a detail-oriented accounting professional who thrives in a dynamic, fast-paced environment? Grocery Services is seeking an Accounts Payable Specialist to support the financial operations of our growing retail organization.
If you’re analytical, proactive, and passionate about maintaining high-quality financial data to support strategic business decisions, we’d love to meet you!
Job Summary: This position is responsible for the processing all vendor payables and corporate credit card activity for the Retail Division (Grocery Services “GSA”) of Grocery Holdings Group LLC
Key Responsibilities:
- Ensure vendor invoices and corporate credit card charges are matched to POs (where necessary), coded, described, approved, and entered timely and accurately in the ERP
- Review, post, and maintain supporting documentation for all AP transactions in compliance with audit standards
- Monitor outstanding invoices and follow up on those pending approval.
- Reconcile vendor statements, research, and correct discrepancies.
- Prepare weekly A/P Aging report that prioritizes payments for each week
- Correspond with vendors as required to resolve invoice discrepancies, as well as collaborating with buyers and operations team to resolve PO discrepancies
- Provide support during internal and external audits.
- Other duties as assigned.
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Key Performance Indicators (KPIs):
Responsive Business Support: - Provide timely and courteous support to internal stakeholders, responding to inquiries and requests within 2 business days, and maintaining a collaborative, solutions-focused approach.
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Experience Required:
- 5 years’ experience in accounts payable; experience in the retail industry is preferred
- Proficiency in accounting software, QuickBooks, NetSuite experience is highly desired
- Experience with Ramp credit card platform is preferred
- Strong Microsoft Excel skills (pivot tables, v-lookups)
- Excellent analytical and problem-solving skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
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Skills:
- Proficient in Microsoft Word, Excel, and Outlook
- Excellent written and verbal communication skills
- Excellent organizational, planning and priority setting skills
- Self-motivated and enthusiastic team player
- Detail oriented
- High level of confidentiality
- Ability to interact in a courteous, helpful and professional manner.
- Functions well in a fast-paced work environment
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Core Competencies:
- Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
- Attention to Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
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Salary : $55,000 - $60,000
