What are the responsibilities and job description for the Administrative Coordinator position at Grip Pods?
About Us
The Grip Pod® System itself was developed in 2003. The company, however, was founded in June of 2005 for the purpose of further developing and marketing a revolutionary vertical “forward grip bipod”TM for the M-4 / AR15 / M-16 rifles for military, law enforcement, and recreational sporting markets. The Company’s multi-patented Grip Pod ® “Automatically deploys a strong stable bipod at the push of a button. Since its creation, United States military forces have adopted the Grip Pod ® as standard issue for both combat and support personnel.
The Role
We’re looking for an organized, dependable Administrative Coordinator to keep our day-to-day operations running smoothly. You’ll work closely with our Controller on invoicing and customer payments, manage inventory, support our retail sales team, and handle the administrative work that keeps the business moving. This is a hands-on role for someone who takes ownership, communicates clearly, and likes having a wide range of responsibilities.
What You’ll Do
- Prepare and send customer invoices, and track incoming payments alongside the Controller
- Follow up on outstanding balances and keep accounts receivable records accurate and up to date
- Manage inventory levels, including receiving, counts, and reordering
- Work with the retail sales team on orders, customer inquiries, and sales support
- Maintain records, files, and internal documentation
- Handle general office tasks and other administrative duties as needed
What We’re Looking For
- Retail experience, especially in sales support, inventory, or customer service
- Military background preferred; we would like this person to be familiar with the product and our industry
- Strong organizational skills and the ability to manage multiple priorities
- Comfortable with numbers and accuracy in financial recordkeeping
- Proficiency with Microsoft Office; experience with accounting or inventory software (such as QuickBooks) is a plus
- Clear, professional communication, both written and verbal
Compensation & Benefits
- Salary: Compensation is competitive and commensurate with education, experience, and qualifications.
- Health, dental, and vision insurance available
- 401(k) retirement plan
- Full-time, 40 hours per week, in-office
How to Apply
Send your resume to everette@grippod.com with “Administrative Coordinator” in the subject line.
Grip Pod Systems International is an equal opportunity employer.