Administrative Assistant/Municipal

Grim, Biehn & Thatcher has been a trusted provider of quality legal services since 1895. For over a century, our firm has upheld a commitment to excellence, delivering value-driven legal solutions to clients throughout Upper Bucks County, Pennsylvania. As a mid-sized general practice law firm, we take pride in fostering a professional, collaborative, and client-focused environment.

Legal Assistant

We are seeking a dependable and detail-oriented Legal Assistant to support our municipal law practice with a range of administrative and clerical responsibilities. The ideal candidate will play an integral role in coordinating communication with municipal agencies, organizing legal documentation, and ensuring the efficient operation of the office.

Key Responsibilities:

· Answer and direct phone calls with professionalism and discretion

· Schedule meetings, hearings, and appointments

· Prepare and distribute correspondence, including memos, letters, forms, and emails

· Assist in compiling and formatting exhibits, presentations, reports, proposals, and legal filings

· Filing and recording of legal documents

· Maintain and update both digital and physical filing systems

· Track deadlines and maintain calendars for attorneys handling municipal cases

· Update and manage contact lists

· Greet and assist clients, vendors, and other visitors

· Serve as a liaison between attorneys and clients

Required Skills and Qualifications:

· Prior experience as an Administrative Assistant or similar role, preferably in a municipal or legal setting

· Intuitive understanding of computer programs, including Microsoft Office applications with ability to learn and adapt to novel processes

· Strong written and verbal communication skills, with attention to accuracy and professionalism

· Excellent organizational and time management skills, with the ability to handle multiple tasks and prioritize responsibilities effectively

· Knowledge of office equipment, including printers, scanners, and copiers

· Ability to handle sensitive information with confidentiality and discretion

· High school diploma required, college diploma desired; additional education or certification in administrative or legal studies is a plus

We are seeking a reliable and detail-oriented Administrative Assistant to support our team with a variety of clerical and administrative tasks. This role is ideal for someone who thrives in a structured environment and can manage multiple priorities with a calm and capable approach. The ideal candidate will play a key role in ensuring the smooth and efficient day-to-day operations of our office by managing schedules, maintaining organized filing systems, and providing excellent internal and external communication support. Experience in a legal, municipal, or professional services environment is preferred but not required. If you are proactive, dependable, and thrive in a fast-paced setting, we encourage you to apply.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $23 - $27